Admin Assistant

Job Summary

Background: Aga Khan Health Service, Pakistan (AKHS, P) runs one of the largest not-for-profit private healthcare systems in the country, with a focus on the regions of Gilgit-Baltistan, Khyber-Pakhtunkhwa, Punjab, and Sindh. Its core focus includes initiatives for hard-to-reach populations through services like outreach clinics, training of community midwives to provide low-cost health services in remote areas, screening for non-communicable diseases, and digital health solutions.

Aga Khan Health Service, Pakistan, is looking for a competent Admin Assistant for Gilgit, under CASI Project.

Job Summary:

The Admin Assistant provides comprehensive administrative and logistical support to ensure the efficient implementation of project and office activities. The position is responsible for maintaining accurate records, supporting procurement and compliance processes, coordinating with field staff, and assisting in the organization of trainings, meetings, and project activities. This role contributes to the smooth day-to-day operations of the office and effective delivery of project objectives.

Key Responsibilities:

• Ensure timely completion of all administrative, documentation, and compliance requirements before, during, and after project activities in accordance with organizational policies and donor guidelines.
• Maintain accurate and up-to-date administrative records, files, correspondence, stock registers, asset logs, and inventory records; ensure proper filing (both hard and soft copies) for easy retrieval and audit purposes.
• Provide administrative support to procurement processes, including obtaining quotations, preparing comparative statements, processing purchase requests, coordinating with vendors/suppliers, and maintaining procurement documentation.
• Coordinate closely with LHVs and field staff for activity planning, scheduling, reporting, and day-to-day administrative support to ensure smooth implementation of project activities.
• Assist in logistical arrangements for trainings, meetings, workshops, and field activities, including venue arrangements, travel coordination, accommodation, refreshments, attendance sheets, and distribution of materials.
• Support the preparation, compilation, and submission of administrative and activity reports for management and donors, ensuring accuracy, completeness, and timely submission.
• Assist in tracking office supplies and project materials, initiate timely requisitions, and ensure proper utilization of resources.
• Provide general office support, including handling correspondence, scheduling meetings, and supporting other administrative tasks as assigned by the supervisor.

Qualifications & Experience:

• Bachelor’s/master’s degree in commerce or relevant Subject
• 1-2 years of experience in the relevant field with a reputed organization.
• Strong coordination, communication, and reporting skills.
• Excellent record-keeping and documentation skills, both electronic and manual
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
• Good written and verbal communication skills

AKHS is committed to reducing our impact on the climate and the environment and has set ourselves the goal of striving for net-zero carbon operations by 2030. All staff are expected to take part in making this a reality. The Admin Assistant, accompanied with her Line Manager is expected to identify and understand which aspects of his/her work have the most impact on the environment, and define tasks, work, and personal goals within his/her work plan to reduce these impacts and bring AKHS closer to net zero.

Interested candidates meeting the criteria can apply latest by January 22, 2026