Admin Assistant (Female)

We are seeking a proactive and professional Admin Assistant to manage our reception area and handle administrative responsibilities. The ideal candidate will have excellent communication skills, strong organizational abilities, and a good command of office tools such as Microsoft Excel. This role requires multitasking, a friendly demeanor, and the ability to handle calls and queries efficiently.

Key Responsibilities:

• Serve as the first point of contact for visitors, clients, and employees, ensuring a professional and welcoming reception experience.
• Manage incoming calls, emails, and inquiries, providing accurate information or redirecting appropriately.
• Maintain organized records, files, and databases, ensuring data accuracy and confidentiality.
• Schedule appointments, meetings, and coordinate conference rooms efficiently.
• Prepare and update reports, spreadsheets, and presentations using Microsoft Excel and other office tools.
• Handle procurement and inventory of office supplies, ensuring smooth office operations.
• Assist management and HR with documentation, correspondence, and administrative support as required.
• Maintain a clean, organized, and functional reception and office area.
• Support day-to-day office operations while multitasking between front desk and administrative duties.

Requirements:

• Bachelor’s degree (preferred).
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask effectively.
• Professional and presentable appearance suitable for a reception/front-desk role.
• Proficiency in Microsoft Office tools, especially Excel, is a plus.
• Friendly, approachable, and customer-oriented demeanor.

Job Type: Full-time

Work Location: In person