Admin Assistant

Job Purpose

At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always ‘Fly Better.’ As one of the most recognised and admired brands globally, we’re driven by innovation and excellence. Join us as a Admin Assistant and play a pivotal role in shaping the future of our organisation by driving people strategies that empower our global workforce. Experience a fast-paced, multicultural environment where your expertise in human resources will contribute to building a world-class employee experience while advancing your own career on a global stage.

As an Admin Assistant, your role is to provide effective and efficient administration assistance and support by undertaking a variety of administrative tasks to all sections of the department. To process administrative data and maintain records and documentation. To support the Administration Co-ordinator.

In this role, you will:

• Undertake a variety of administrative routines without supervision such as photocopying, collection/delivery of mail, updating manuals, faxing, follow up on correspondence, etc.
• Sort out all incoming mail and distribute accordingly to ensure that important documents are not lost and to maintain proper communication between the department and various stakeholders. Scrutinise and dispatch all out going mail to the correct addressees.
• Photocopy, distribute and dispatch relevant documents to relevant sections within the business and to external bodies as necessary.
• Ensure the photocopier in the department are in good working condition and regularly maintained.
• Maintain a complete filing system. Sort and file correspondence, at all times ensuring that the Department record/filing system is current, up to date and readily accessible for ease of retrieval. Update all other departments manuals which are held in the department on a timely and accurate basis.
• Monitor and maintain consumables and office stationary stocks in liaison with Executive Secretaries/Secretaries ensuring minimum levels are maintained.
• Handle all telephone calls as necessary and disseminate the necessary information to concerned stakeholders
• Ensure that all manuals / documents kept within the Department are current and updated with the latest revision / amendments.
• On monthly basis, ensure all reports/paperwork is maintained properly and maintain a document management system.
• Facilitate conference room and auditorium bookings, and coordinate room setup for upcoming meetings and events to ensure readiness and smooth execution.

Qualification

To be considered for the role, you must meet the below requirements:

• Qualifications level or equivalent.
• 2 years experience in an Administrative role
• Thorough knowledge of MS-Word, Excel, Windows and Electronic Mail System.
• Should possess a valid U.A.E. Driving Licence (applicable where necessary)
• Fluency in written and spoken English language.
• Arabic language is optional.

At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop their careers. If you’re looking for a challenging and rewarding opportunity, apply today and join our team!

Salary & benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.

Discover what it’s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career’s website: www.emirates.com/careers .