Admin Assistant - Fluent English Spanish Required

Job Overview

We are seeking a highly organized and bilingual Administrative Assistant fluent in both English and Spanish to join our dynamic team. This role is essential in supporting daily office operations, managing communication channels, and ensuring smooth administrative workflows. The ideal candidate will possess excellent computer skills, strong organizational abilities, and a professional demeanor to handle a variety of clerical and customer service tasks including samples preparation. This paid position offers an opportunity to contribute to a collaborative environment while developing valuable office management experience.

Responsibilities

Provide comprehensive front desk support, greeting visitors and managing incoming inquiries with professionalism and courtesy
Operate multi-line phone systems efficiently, directing calls and taking accurate messages
Manage calendar appointments, meetings, and scheduling for team members
Handle data entry tasks with precision, maintaining accurate records in various systems including Microsoft Office applications
Organize and maintain filing systems, ensuring confidentiality of sensitive information at all times
Support customer service efforts by responding promptly to client inquiries via phone or email and assisting with their color matching needs
Perform general clerical duties
Coordinate office management activities to ensure smooth daily operations and timely completion of tasks
Provide personal assistant support as needed, including task prioritization and time management

Skills

Fluent in both English and Spanish with excellent verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy across various platforms
Strong organizational skills with the ability to multitask effectively in a fast-paced environment
Exceptional phone etiquette and customer service skills for engaging with clients professionally
Ability to handle confidential information discreetly and responsibly
Excellent typing speed with high accuracy; capable of data entry and proofreading tasks efficiently
Previous office or clerical experience demonstrating familiarity with administrative procedures
Strong time management skills to prioritize tasks effectively and meet deadlines
Experience in office management or personal assistant roles is advantageous

This position is an excellent opportunity for motivated individuals seeking to develop their administrative expertise within a supportive professional environment. We welcome applicants committed to delivering outstanding service while maintaining high standards of organization and confidentiality.

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person