Admin Assistant/Receptionist

Front Desk Duties:

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  Welcome and assist visitors, parents, children and staff at the front desk.
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  Answer and direct incoming calls, emails, and inquiries to the appropriate personnel.
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  Maintain a professional and tidy reception area.
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  Schedule appointments for clients, customers, or employees and maintain an organized appointment calendar.
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  Maintain a database of parents' and kids' contact details.
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  Organize and update kids' schedules and attendance records.
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  Maintain and update various report trackers as needed.

Administrative Responsibilities:

Provide administrative tasks including, but are not limited to, the following:

• Maintain and order office/kids supplies as needed. Keep track of inventory levels and research new deals and suppliers.
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  Monitor all working area conditions and equipment to ensure they are within corporate standards for cleanliness, proper maintenance, and safety.
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  Reports any malfunctioning equipment, electrical and aircon problem to the maintenance and keeping track of maintenance work using the ABC maintenance tracker.
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  Supervises the maintenance and alteration of office areas and equipment’s, as well as layout, arrangement, and housekeeping of office facilities.
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  Receive client’s payment either cash or K-net when required.
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  Preparing reports needed by the management and Finance and maintaining appropriate filing systems.
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  Manage the admin petty cash.
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  Plan and coordinate ABC events and activities requested by the team and the management.
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  Address transportation-related inquiries and issues from staff.
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  Coordinate and arrange transportation for staff as required.
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  Monitor and process weekly invoices/trips for the taxi service.
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  Review and manage the monthly trips for staff who use Careem or similar transportation services.
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  To prioritize and assist any team member in case of urgency and to contact the management in the event of emergency.