Admin & Office Coordinator

We are looking for a Admin & Office Coordinator

Ensuring the smooth and efficient operation of an office environment. They are the central point of contact for various administrative tasks and logistical support, enabling other staff members to focus on their core responsibilities.

Responsibilities for Admin & Office Coordinator

• Office Operations & Management
• Maintaining Office Order: Ensuring the office is well-organized, tidy, and functional. This can include managing supplies, equipment, and overall office environment.

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• Supply Management: Monitoring inventory of office supplies, stationery, and other essentials, and placing orders as needed to ensure adequate stock.

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• Facilities Coordination: Liaising with building management or external vendors for maintenance, repairs, and ensuring the office space is in good working order.

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• Vendor Management: Acting as a point of contact for vendors and service providers, managing contracts, and overseeing service delivery.

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• Administrative Support
• Communication Hub: Answering and directing phone calls, managing incoming and outgoing mail and correspondence, and responding to emails.

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• Scheduling and Calendar Management: Coordinating and scheduling meetings, appointments, and events for individuals or teams, managing calendars to avoid conflicts.

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• Document Management: Organizing, filing, and maintaining physical and digital records, ensuring information is easily accessible and properly stored.

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• Travel Arrangements: Making travel arrangements for staff, including booking flights, accommodation, and transportation.

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• Report and Presentation Preparation: Assisting with the creation of reports, presentations, spreadsheets, and other documents as required.

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• Interdepartmental & External Liaison
• Internal Communication: Facilitating communication between different departments and staff members.

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• Visitor Reception: Greeting visitors, clients, and guests, and directing them to the appropriate personnel.

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• Support for HR Functions: May assist with tasks such as onboarding new employees, maintaining employee records, or coordinating training sessions.

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• Basic Financial Tasks: May involve processing invoices, managing petty cash, tracking expenses, and supporting bookkeeping activities.

Qualifications for Requirements

• A Bachelor's degree in Project Management or a related field may be preferred
• Proven work experience as a Admin & Office Coordinatoror similar role
• Familiarity with project management
• Basic knowledge of labor and corporate law
• Hands-on experience with MS Office and MS Excel
• Proficient typing and editing skills
• Data organization skills
• Attention to detail

Ability to commute/relocate:

• Doha: Reliably commute or planning to relocate before starting work (Preferred)

Experience: Admin & Office Coordinator: 5 years (Preferred)

Job Type: Full-time