Admin Office - Travel Desk

Background

Since 1998, Havelock One Interiors has established itself as a leading turnkey fit-out service provider in the Middle East. We specialize in interior contracting and the manufacturing of bespoke joinery, metal works, and sophisticated shop fittings.

As a result of expansion in a key growth market, “Bahrain”, we are seeking to hire a well-qualified Admin Officer to help take our business forward. Therefore, we are offering interviews to suitable candidates who are looking to advance their careers. We offer an established work environment and a loyal and respectful corporate culture.

Established more than 25 years ago, Bahrain is our operational hub, split across two strategic locations: Askar is home to our specialist joinery and metal-work manufacturing business, as well as most corporate functions. Our contracting arm, Interior Solutions, is based in Sanabis, close to Manama, and, hence, easily reachable for clients and consultants.

Role Summary

will be responsible for managing all travel-related services, including ticketing, hotel bookings, and transport arrangements for employees. In addition, the role will provide day-to-day support for general administrative tasks, ensuring smooth office operations and effective coordination with internal departments and external vendors.

Duties & Responsibilities

• Manage travel arrangements for employees, including flight bookings and hotel reservations.
• Maintain updated records of travel bookings, expenses, and vendor invoices.
• Liaise with travel agencies, airlines, embassies, and hotels to secure competitive rates and efficient services.
• Ensure compliance with company travel policies and budget guidelines.
• Handle last-minute travel changes, cancellations, or emergencies effectively.
• Support HR and Admin teams in onboarding international hires and arranging their relocation logistics.
• Maintain updated records of travel bookings, expenses, vendor invoices, and related reports.
• Maintain confidentiality and accuracy of employee travel and personal information.
• Prepare periodic reports on travel activities and cost analysis for management review.
• Assist in general administrative tasks, including office supplies management, and documentation.
• Support day-to-day office operations, ensuring smooth communication and workflow between departments.

Candidate Requirements

• Bachelor’s degree in business administration, Tourism, Hospitality Management, HR, or related field.
• Minimum 2-4 years of experience in travel desk administration, preferably in a corporate environment.
• Strong knowledge of ticketing systems and travel regulations.
• Excellent communication and interpersonal skills with the ability to coordinate with multinational teams.
• Proficiency in MS Office (Excel, Word, Outlook) and experience with travel management systems are an advantage.
• Strong organizational skills with the ability to multitask and handle urgent requests under pressure.
• Attention to detail, problem-solving ability, and commitment to customer service.

We are looking forward to receiving your application for the position of Admin Officer in Bahrain in case you meet the above-mentioned criteria.

Shortlisted candidates will be contacted.

Job Type: Full-time

Application Question(s):

• Which travel management or ticketing systems have you used?
• Are you currently based in Bahrain?

Experience:

• corporate travel arrangements: 2 years (Preferred)