Office Admin / Secretary

We are looking for an organized, proactive, and detail-oriented Office Administrator / Secretary to join our team. In this pivotal role, you will oversee daily administrative operations, coordinate effective internal and external communication, and provide essential clerical and organizational support to ensure the office functions efficiently and professionally. The ideal candidate will demonstrate exceptional discretion, reliability, and a strong commitment to maintaining the highest standards of organizational excellence.

Main Duties:

1. Manage and maintain accurate filing systems and office records (both electronic and paper-based).

2. Handle incoming and outgoing correspondence, including phone calls and emails, and route them appropriately.

3. Coordinate and schedule meetings, appointments, and maintain calendars for management and staff.

4. Prepare reports, letters, presentations, and other professional documents as required.

5. Monitor and manage office supplies inventory, liaising with vendors to ensure timely procurement.

6. Assist in planning and organizing internal and external meetings, events, and other business functions.

Qualifications:

1. Proven experience in an administrative, secretarial, or office management role.

2. Exceptional written and verbal communication skills in English (additional language proficiency is an advantage).

3. Strong organizational skills with the ability to prioritize tasks and meet deadlines.

4. Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment.

5. Professional demeanor with a commitment to confidentiality and discretion.

If interested, please apply.

Job Type: Full-time

Experience:

• Office Admin / Secretary: 2 years (Preferred)