Admin Officer

ob Title: Admin Officer

Location: Ferozepur Road, Lahore
Department: Administration
Reports To: Manager Administration / HR Manager

Position Summary:

The Admin Officer is responsible for overseeing general administrative operations, ensuring effective facility management, and supporting smooth day-to-day functions of the organization. The role includes handling office logistics, recordkeeping, procurement coordination, and ensuring compliance with company administrative policies.

Primary Duties and Responsibilities:

General Administration:

• Manage daily administrative activities, ensuring office operations run efficiently.
• Supervise housekeeping, office maintenance, and utility arrangements.
• Monitor attendance, staff movements, and coordinate with HR for related matters.
• Maintain records of administrative expenses, supplies, and service contracts.
• Ensure the availability of office supplies and consumables at all times.

Procurement & Vendor Coordination:

• Coordinate with vendors for procurement of office materials and services.
• Obtain quotations, prepare comparisons, and assist in vendor evaluation.
• Maintain proper documentation for purchase approvals and payments.
• Monitor vendor performance and ensure timely delivery of goods and services.

Transport & Logistics:

• Support transport arrangements for official travel, deliveries, and dispatches.
• Maintain records for company vehicles, drivers, and fuel usage.
• Ensure compliance with company transport policies and schedules.

Facility & Security Support:

• Ensure office premises, equipment, and facilities are properly maintained.
• Coordinate with the security team to ensure discipline and safety within premises.
• Report maintenance or security issues promptly to the Manager Administration.

Documentation & Reporting:

• Maintain administrative records, files, and correspondence systematically.
• Prepare periodic administrative and expense reports for management review.
• Support in audits, inspections, and compliance-related documentation.

Requirements:

• Education: Intermediate.
• Experience: 3–5 years of experience in administration or facility management (industrial setup preferred).
• Skills & Competencies:
• Strong organizational and communication skills.
• Proficiency in MS Office and record management.
• Vendor negotiation and coordination abilities.
• Time management and problem-solving skills.

Job Type: Full-time

Work Location: In person