Admin Officer

Position Title

Admin Officer

Department

Administration

Reports To

CEO

Job Summary

The Admin Officer is responsible for managing day-to-day administrative operations, ensuring smooth office functioning, maintaining records, coordinating facility management, handling office supplies, and supporting employees with administrative services.

Key ResponsibilitiesOffice Administration

• Manage daily office administrative activities.
• Maintain office records, files, and documentation.
• Ensure proper functioning of office equipment and facilities.
• Coordinate office maintenance, repairs, and housekeeping services.
• Monitor office cleanliness and workplace standards.

Facility Management

• Supervise security guards, janitorial staff, drivers, and support staff.
• Coordinate building maintenance and vendor services.
• Ensure compliance with health, safety, and company regulations.
• Manage office space allocation and workplace arrangements.

Procurement & Inventory

• Purchase office supplies, stationery, and administrative materials.
• Maintain inventory records and stock levels.
• Obtain quotations from vendors and negotiate prices.
• Coordinate with suppliers for timely delivery of goods and services.

Transportation & Fleet Management

• Manage company vehicles and transportation schedules.
• Monitor vehicle maintenance, fuel consumption, and repairs.
• Maintain vehicle records, insurance, and registration documentation.

Vendor Management

• Liaise with external vendors, contractors, and service providers.
• Monitor vendor performance and contract compliance.
• Process vendor invoices and service agreements.

Employee Support

• Assist employees with administrative requirements.
• Arrange meetings, conferences, and company events.
• Coordinate travel arrangements and accommodation bookings.

Documentation & Reporting

• Prepare administrative reports and records.
• Maintain contracts, agreements, and administrative databases.
• Ensure proper filing and document control systems.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• 2–5 years of administrative experience.
• Experience in factory/manufacturing environments is preferred.

Required Skills

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Vendor and facility management experience.
• Problem-solving and decision-making skills.
• Time management and attention to detail.
• Ability to work under pressure and meet deadlines.

Key Performance Indicators (KPIs)

• Office operational efficiency.
• Timely procurement of office supplies.
• Facility maintenance compliance.
• Vendor performance management.
• Administrative cost control.
• Record-keeping accuracy.
• Employee satisfaction with administrative services.

Contact Us : 0311-7770930

Pay: Rs35,000.00 - Rs50,000.00 per month

Work Location: In person