Maintenance Admin Officer

Department: Administration / Facilities / Maintenance

Job Summary:
The Maintenance Administrative Officer is responsible for supporting the maintenance department by handling administrative tasks, coordinating maintenance requests, and ensuring smooth day-to-day operations of facility maintenance activities. The role requires basic technical knowledge of maintenance work and strong organizational skills to track, schedule, and document all maintenance-related activities.

Key Responsibilities:

• Receive, record, and track maintenance requests from staff or departments
• Coordinate with technicians and maintenance teams for job assignments and follow-ups
• Prepare and maintain maintenance schedules and service logs
• Monitor ongoing maintenance work to ensure timely completion
• Maintain records of equipment servicing, repairs, and preventive maintenance
• Follow up with suppliers and contractors for quotations, work orders, and service updates
• Assist in procurement requests for maintenance materials and spare parts
• Ensure proper documentation of completed jobs and reports
• Maintain inventory records of maintenance tools and consumables
• Support compliance with safety procedures and company maintenance standards
• Communicate with internal departments regarding maintenance status updates.

Requirements:

• Proven experience in an administrative or maintenance coordination role
• Basic knowledge of building maintenance, repairs, or facility operations
• Good understanding of maintenance workflows (preventive and corrective maintenance)
• Strong organizational and time-management skills
• Proficient in MS Office (Excel, Word, Outlook)
• Good communication and coordination skills
• Ability to multitask and handle urgent maintenance issues
• Attention to detail and accuracy in record-keeping

Preferred Qualifications:

• Diploma or degree in Business Administration, Facilities Management, or related field
• Experience in FM companies, construction, or maintenance services is an advantage

Pay: From AED3,000.00 per month

Work Location: In person