Admin & Project Co-ordinator – Fit-Out / Interior Design Background

We are looking a well-organized, proactive, and presentable Admin & Project Coordinator with a background in the fit-out or interior design industry. The ideal candidate will have 3-4 years of UAE experience, with strong communication skills, both written and verbal, and proven administrative capabilities.

Location: Dubai,UAE
Experience Required: Minimum 3-4 years in an administrative role within the UAE
Industry: Fit-out / Interior Design

Key Responsibilities:

• Handle daily administrative tasks and ensure smooth office operations.
• Prepare and manage emails, memos, reports, and project-related documents.
• Maintain organized records and filing systems (physical and digital).
• Coordinate with internal departments and external vendors as required.
• Support project teams by managing project documentation and correspondence.
• Schedule and coordinate meetings, prepare minutes, and follow up on action items.
• Ensure office environment is professional, tidy, and efficient.
• Assist in the creation of project plans, timelines, and schedules.
• Ensure all team members are updated on project developments.
• Facilitate meetings, prepare agendas, and take notes.
• Maintain project documentation, including contracts, change orders, and project status reports.

Requirements:

• Minimum 3-4 years of UAE experience in an administrative role, preferably in interior design / fit-out industry.
• Excellent communication skills in English – both verbal and written.
• Proficient in MS Excel, Outlook, and other office software.
• Familiarity with project documentation and procedures.
• Highly organized, detail-oriented, and able to multitask.
• Presentable appearance with a professional demeanor at all times.

Job Type: Full-time

Pay: AED5,000.00 - AED6,000.00 per month

Application Question(s):

• How many years of experience do you have in an administrative role within the UAE?
• Do you have experience working in the fit-out or interior design industry?
• How comfortable are you with drafting emails, memos, and other professional correspondence?

Are you experience with drafting emails, memos, and other professional correspondence?

• Are you familiar with project documentation and its procedures?
• Can you manage project documentation and correspondence?
• Do you have experience in scheduling and coordinating meetings, preparing minutes, and follow up?
• Do you speak Hindi & English Fluently?

Experience:

• Administrative role,preferably Interior & Fit-out Industry & : 3 years (Required)
• MS Excel, Outlook, & other office software: 3 years (Required)
• project documentation and procedures: 3 years (Required)