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Admin Specialist | German Speaker
Overview:
We are looking for a dedicated and detail-oriented Admin Specialist to join our team. In this role, you will be responsible for managing travel and expense (T&E) processes, ensuring compliance with corporate policies and tax regulations.
Responsibilities:
- Travel & Expense Administration: Administer T&E processes, ensuring compliance with corporate policies and tax rules.
- Mobility Allowances Management: Manage mobility allowances (car/bike), including eligibility assessments, enrollment processes, and monthly payments in coordination with Payroll.
- Expense Report Review: Review and audit employee expense reports, resolve policy exceptions, and provide support to employees regarding T&E inquiries.
- Vendor Relationship Management: Maintain relationships with vendors, such as travel agencies and T&E system providers, to optimize costs and enhance user experience.
- Analytics and Reporting: Produce T&E analytics and compliance reports; identify opportunities for policy improvements and conduct training sessions as needed.
- 2–3+ years of experience in T&E administration, payroll interface, or HR operations.
- Strong organizational skills and attention to detail.
- Working knowledge of T&E tools (e.g., Concur) and experience with expense auditing.
- Fluency in English and German, with a strong customer service mindset.
- Excellent communication and interpersonal skills.
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