Admin Support Officer (UAE National) (Emiratisation)

Please note that this job is ONLY for Emiratis

Location :- Dubai Investment Park (DIP)

Brief about company :- MetroMed (Part of Mazrui International ) is a pioneer among healthcare distributors, known for its professional excellence and reputation as one of the region’s medicare marketing partners of choice. MetroMed supplies pharmaceutical products, medical devices and equipment , consumer healthcare, and veterinary products to pharmacies, government and private hospitals, supermarkets, and veterinary clinics. Mazrui International is a diversified holding group with multiple businesses across different industries such as Financial Investments, Oil & Gas, Real Estate, Trading, Retail, Transportation, Logistics, Hospitality, Education etc.

Websites :-

https://www.metromed.me/

https://www.mazruiinternational.ae/ (Main Holding Group)

Job Title :- Admin Support Officer

Job Purpose :- The role combines general admin tasks, data entry, basic reporting, inventory tracking, and coordination with facilities teams, supporting HR team with various admin activities to ensure smooth daily business unit operations.

Key role and responsibilities :-

• Perform general office administration tasks including filing, scanning, printing, and organizing documents.
• Handle incoming and outgoing mail, courier dispatch, and record maintenance.
• Accurately enter and update data in spreadsheets, internal systems, and databases.
• Prepare basic reports and ad hoc summaries as requested by management.
• Maintain and track office supplies inventory; raise requests and coordinate with vendors for procurement.
• Keep stock movement records and update inventory logs regularly.
• Monitor usage of stationery and pantry items, ensuring timely replenishment.
• Coordinate with building management, housekeeping, and service providers for office maintenance and cleanliness.
• Log and follow up on facility-related issues (AC, plumbing, electrical, etc.) to ensure timely resolution.
• Support expense tracking and assist with documenting office-related purchases and invoices.
• Assist in organizing small internal events or meetings by arranging logistics and required supplies.
• Liaise with PRO for various business needs related to trade licenses etc.
• Coordinate office equipment/stationery needs of new hires and existing staff members and place orders for stationery with suppliers.
• Follow up on expenditure claim queries of suppliers.
• Coordinate timely renewal of trade licenses and tenancy renewals.
• Maintain and manage service provider contracts, and utility bills, prepare summary for submission to Finance for payments.
• Maintain and manage Supplier's contract, and MOE registration for Exclusive contracts,
• Maintain/Manage administrative records/files - Car lease documents/ Tenancy Contracts/AMC about building maintenance.
• Coordinate ordering and storage of office furniture and fixtures and ensuring appropriate payments.
• Organizing/Assisting in events/activities for celebrations and staff welfare.
• To effectively carry out all the Receptionist duties in the absence of the Receptionist.
• Support any other ad hoc tasks assigned from time to time.

Experience :- 1–2 years of experience in office administration or support role preferred but freshers can also be considered

Education :- High School or Diploma or Bachelor