Administration Executive

Job Title: Supply Chain and Administration ExecutiveLocation: Jubilee Hills, Hyderabad Job Type: Full-time

Job Overview:

We’re seeking a Supply Chain and Administration Executive to manage vendor relationships, handle price negotiations, and ensure the timely procurement of goods and services. You’ll play a key role in optimizing vendor performance and securing the best pricing for the company.

Key Responsibilities:

Ø Vendor Management: Identify, onboard, and maintain vendor relationships. Ensure timely deliveries and compliance, vendor verification, and vendor finalization.

Ø Price Negotiation: Negotiate prices, terms, and delivery schedules to maximize cost savings.

Ø Procurement Support: Process purchase orders, monitor inventory, and coordinate with internal teams.

Ø Documentation: Keep accurate records of orders, contracts, and supplier communications.

Ø Compliance & Quality: Ensure adherence to procurement policies and quality standards.

Ø Process Improvement: Recommend and implement cost-saving initiatives.

Ø Conduct market analysis for price comparison.

Ø Ensure the vendor offers adequate maintenance services and responsive after-sales support.

Ø Visit vendor locations for assessments and coordination.

Ø Liaise with internal departments (IT, Accounts, Pantry) for verification and adherence to approval protocols.

Ø Ensure compliance with organizational protocols, maintaining integrity, honesty, and confidentiality at all times.

Ø Draft and review contracts, ensuring alignment with company standards.

Ø Prepare and manage the purchase department budget.

Ø Oversee file management and vendor records.

Ø Manage daily office operations, including facility management and administrative support. Supervising housekeeping activities.

Ø Manage office supplies inventory and place timely orders to ensure uninterrupted operations.

Ø Ensure compliance with organizational policies, procedures, and legal/administrative requirements.

Ø Assist management in preparing reports, presentations, and other administrative deliverables.

Ø Maintain office records, files, and documentation in an organized and secure manner.

Ø The candidate should be well-groomed and presentable, with the ability to communicate effectively via email and fluency in Hindi, English, and Telugu.

Qualifications:

Education: Bachelor's degree in Supply Chain, Administration, Business Management, or related field.

Experience: 2-3 years in procurement or vendor management.

Skills: Strong negotiation, communication, and organizational skills. Proficient in MS Office and procurement skills. Familiarity with office management systems, record-keeping, and reporting. Excellent organizational and multitasking skills. Problem-solving and decision-making ability. Interpersonal skills for coordinating with employees,vendors and inter departments.

Benefits:

Ø Competitive salary.

Ø Health benefits

Ø Career growth opportunities

Job Types: Full-time, Permanent

Pay: ₹12,050.20 - ₹23,000.00 per month

Benefits:

• Health insurance
• Life insurance
• Paid time off

Work Location: In person