Administration & Logistics Executive

Job Opportunity – Logistics & Administration Executive

Company: Al Zaytoona Computers LLC
Location: Dubai – Bur Dubai

Al Zaytoona Computers LLC, a leading IT distribution and wholesale company, is looking for a highly motivated and detail-oriented Logistics & Administration Executive to join our growing team. The ideal candidate will manage end-to-end logistics, order management, and general administration while ensuring smooth operations across departments.

Key Responsibilities

Logistics & Order Management

• Collaborate with the purchasing team to streamline order processing.
• Manage payment authorization for submitted orders in compliance with financial protocols.
• Monitor order progress and update suppliers and internal departments to ensure timely delivery.
• Coordinate with suppliers and shipping agents to address issues and meet delivery schedules.
• Maintain accurate records of order documentation and correspondence.
• Negotiate with freight brokers and shipping companies to secure competitive quotations.
• Ensure compliance with delivery schedules and monitor shipment processes.
• Review purchase orders and shipping documents (invoices, packing lists, Certificates of Origin, Bills of Lading) for accuracy and compliance.

General Administration

• Review daily bank statements, reconcile records, and request approvals for fund transfers.
• Manage company expenses including supplier payments, freight, utilities, salaries, and office costs.
• Handle trade licenses, medical insurance, bank KYC, and related documentation.
• Process Certificates of Origin via Dubai Chamber and ensure compliance with export regulations.
• Renew trade licenses, lease agreements, and financial submissions via Dubai Trade Portal.
• Manage calls, emails, and office documentation in line with company policies.
• Review client statements and follow up on overdue invoices.
• Maintain organized files and records for compliance and efficiency.

Customer Support & RMA

• Handle all customer inquiries related to returned merchandise.
• Update and track RMA files for both local and Iraq clients.
• Verify RMA eligibility for sales and supplier warranties.
• Coordinate with suppliers for warranty claims and follow up on status.
• Provide clear updates to customers regarding RMA progress and timelines.

VAT Returns

• Encode expenses for VAT return processing.
• Review VAT declarations via the portal.
• Coordinate with accountants for VAT return submissions.
• Prepare and submit final VAT documents to FTA.
• Process VAT payments via the FTA portal when applicable.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Logistics, Finance, or a related field.
• 3–5 years of experience in logistics, order management, or administration in the UAE.
• Strong knowledge of trade licenses, VAT, FTA portal, and Dubai Chamber procedures.
• Experience in supplier coordination, freight negotiation, and RMA handling.
• Proficiency in MS Office (Excel, Word, Outlook).
• Excellent communication and organizational skills.
• Ability to multitask and work independently under pressure.
• Fluency in English is required; Arabic is an advantage.

What We Offer

• Competitive salary package.
• Dynamic work environment in a growing IT distribution company.
• Career development and growth opportunities.

Job Types: Full-time, Contract
Contract length: 12 months

Pay: AED4,000.00 - AED5,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Logistics: 1 year (Preferred)
• Administration: 1 year (Preferred)