Administration Officer - Male

Job Title: Administration Officer
Location: Islamabad
Employment Type: Full-Time

Job Overview

We are seeking a proactive and detail-oriented Administration Officer to manage administrative operations related to land, property, legal documentation, and inter-department coordination. The ideal candidate will be responsible for handling documentation, liaising with government departments, and supporting property-related transactions while ensuring compliance with applicable laws and internal procedures.

Key Responsibilities

Land & Property Management

• Handle purchase, sale, and leasing of agricultural, commercial, and residential properties
• Oversee day-to-day property operations including maintenance, utilities, tenant management, and rent collection

Legal & Compliance

• Ensure all property transactions comply with applicable laws and regulations in Pakistan (including land records, mutation, stamp duty, and related documentation)
• Conduct due diligence and assist in risk assessment of property deals

Documentation Management

• Maintain, organize, digitize, and secure all property-related records including title deeds, contracts, and agreements
• Prepare and manage official documentation for transactions and internal reporting

Stakeholder Coordination

• Liaise with government departments such as Revenue Offices, Arazi Record Centers, and local land authorities
• Coordinate with legal advisors, vendors, buyers, and sellers
• Conduct field visits to property locations and government offices as required

Reporting & Administration

• Prepare MIS reports, rent rolls, and financial summaries related to property and asset performance
• Support management with administrative and operational reporting

Required Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, Law, or related field
• 3–5 years of relevant experience in administration, property management, real estate, or legal/para-legal work
• Strong understanding of land laws and property documentation processes in Pakistan
• Proficiency in MS Office (Word, Excel)
• Experience with land record systems will be an advantage
• Strong communication skills in Urdu and English (regional languages will be an advantage)
• Ability to work independently and handle negotiations professionally
• Problem-solving mindset with a proactive and solution-oriented approach
• Willingness to conduct field visits and manage on-ground coordination

Additional Requirements

• Valid driving license is required
• Strong organizational and multitasking abilities
• Energetic, self-motivated, and capable of handling responsibilities independently

How to Apply

Interested candidates are requested to send their updated CV at:
Email: khadija.zia@ibs.biz.pk
WhatsApp: 0302-8298539

Work Location: In person