Administrative Accountant

FRANKLIN COUNTY EMERGENCY MANAGEMENT

JOB DESCRIPTION

ADMINISTRATIVE ACCOUNTANT

General Function

Perform a variety of administrative, financial, audit and grant/ management duties. Must be able to perform office support activities; type and process records, reports, process purchase requisitions, orders, budget documents and other financial data and activities, and special projects.

Responsible for the administrative and fiscal functions of Franklin County Emergency Management. Performs a variety of complex accounting, program and grant/program management functions. This is a multifaceted position which includes, but is not limited to, the following duties: Payroll, accounts receivable/payable/auditing, inventory control, program management,

Supervision

Work in this position is independent and self-directed, with guidance and supervision from the Director.

Essential Job Functions

• Manages federal/state grant programs
• Processes accounts payable and accounts receivable
• Submits payroll records, taxes, benefits, insurance, retirement and accrued absences; reconciles and files related reports
• Compiles fiscal data for budget preparation.
• Creates/maintains accurate monthly, quarterly and annual reports for submission to state/federal agencies for audit purposes.
• Maintains and tracks inventory in accordance with state and federal requirements
• Prepares quarterly and annual audit reports and submits documents to the WA State Auditor and is lead in 3 Year Audit process.
• Administers the processing of grant contracts, computes charges against contracts and prepares invoices to recover FCEM costs. Interprets detailed agreements, contracts and rules, as they apply to specific transactions.
• Completes a variety of finished documents, including confidential reports, annual budgets, revenue/expenditure reports, plans/procedures, meeting minutes, inventory reports etc.
• Maintain the volunteer/emergency worker registrations.
• Assists in Website maintenance and updates https://franklinem.org
• Participates in all agency exercises and will be designated to one of the response positions in the Emergency Coordination Center.
• Supports the entire office in plan, procedure and policy reviews as needed
• Supports the office by providing general office support as needed
• Attends meetings, seminars and training related to emergency management/response, administrative and fiscal functions

KNOWLEDGE, SKILL and ABILITIES

• Ability to work independently, organize and prioritize several ongoing and frequently changing assignments to meet deadlines, and communicate changes and progress to the Director and staff
• Expert time management and organization skills to fulfill a variety of tasks successfully.
• Expert knowledge, interpretation, and application of business and financial acumen, accounting policies and procedures, and federal, state, and local rules, laws, regulations, legislation, codes, and ordinances as they relate to areas of assignment.
• Expert knowledge of principles and practices of governmental fiscal management including budget preparation, expenditure control, and sound recordkeeping.
• Ability to interpret, apply and explain laws, codes, regulations, policies and procedures.
• Expert skills in data entry, typing, Microsoft Office Suite, and the ability to learn and develop expert skills in the Washington State budgeting, accounting, and reporting system (BARS) using Generally Accepted Accounting Principles (GAAP).
• Ability to write and speak clearly, effectively and concisely to express ideas and recommendations on technical, grant, policies, requirements and procedures.
• Ability to exercise a high degree of independent judgment and discretion and maintain the confidentiality of sensitive or confidential information
• Ability and willingness to establish and maintain communication and working relationships with peers, representatives from other agencies, vendors, public officials, and the public using courtesy, tact, and discretion

Qualifications

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor's Degree in accounting, finance, business, public administration, or related field
• Prefer five years of professional level accounting experience
• Two or more years of progressively responsible accounting/administrative experience, preferably in a governmental office setting
• Proficiency in Word, Excel, Outlook and the use of personal computers is required

OR

• Any combination of education, certifications and experience which would provide the applicant with the desired knowledge, skills, and abilities required to perform the job.

Special Requirements

• Employment at Franklin County Emergency Management is contingent upon the results of a background check and eligibility for coverage by the agency’s liability insurance carrier. Background checks may include personal and professional references, social security verification, education and professional licensing verification, financial history, and criminal history.
• Valid Washington State driver’s license. Use of the agency’s vehicles is necessary for conducting agency business.
• Carry and maintain an agency issued cell phone
• In Emergency/disaster situations, this position is subject to call-out 24 hrs. a day, 7 days a week
• At times, you may be required to work evenings and weekends (not often) to attend exercises, training and public outreach events
• Training courses will be provided regularly, in addition to the training FCEM provided training/guidance sessions
• Must have residence within 45 minutes normal driving time of the Emergency Operations Center to facilitate rapid response to emergencies
• Completion of the FEMA IS/ICS courses 100, 200, 700 and 800 within the 1-year probationary period
• Completion of the FEMA Professional Development Series curriculum

General Position Provisions

• This is a classified exempt position
• Salary starts at $86,337.00 per year
• 2026 Medical Package $2125.00/mo. for medical/VEBA
• Public Employees Retirement System
• Hours of work are flexible with project deliverables, but primarily 7:30am - 5:00pm / M-TH, 8:00am-5:00pm on Fridays, with every other Friday off.
• Office attire is business casual (no jeans/t-shirts/shorts/sweatshirts/sweatpants, flip- flops/sandles/etc.)

THIS POSITION DESCRIPTION DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT.

For Required Application:

https://franklinem.org/franklin-county-emergency-management/jobs/

Job Type: Full-time

Pay: From $86,337.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Do you live in the Tri-Cities area? If no, are you willing to relocate here? You will need to live within 45 minutes of our office.
• You may be called out at any time during an emergency - is this a problem?
• Do you have any experience working with governmental projects, grants agencies?
• We preferer a 4 year degree plus experience, but a 2 year degree with 7 years equivalent work in business, government etc. can be substituted. How do you meet this requirement
• You are required to be proficient in Microsoft Office, specifically Word, Excel and Outlook. How do you meet this requirement
• You will be subject to a background check and finger printed. Does this pose an issue?
• Looking for organized, detailed oriented person that can learn quickly, be very organized and know Microsoft Office very well. How do you meet this core requirement?
• You may need to travel 1-2 times a year across the county for no more than a week at a time. Does this pose a problem?

Education:

• Associate (Required)

Experience:

• Accounting/General Business: 5 years (Required)

License/Certification:

• Washington State Drivers License (Required)

Work Location: In person