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Administrative and Operations Coordinator
Benefits:
- Stipend
- Opportunity for advancement
- Paid time off
- Wellness resources
Extreme Construction & Maintenance is seeking a highly organized and dependable Operational Administrative Coordinator to support day-to-day office, financial, and operations. This role is essential to keeping the company running smoothly by assisting with accounting functions, AR/AP, payroll processing, job reporting, scheduling, and supporting the General Contractor and management team.
This position requires strong attention to detail, accountability, and the ability to manage multiple responsibilities in a fast-paced construction environment. This is a training position with the goal of developing independent office management capability.
Key Responsibilities
- Provide day-to-day administrative support to management and field operations
- Assist with recording, documentation, and internal communications
- Maintain organized digital and physical filing systems
- Respond to client inquires via phone and email
- Assist with Accounts Payable and Receivable
- Maintain accurate financial records and job documentation
- Assist with maintaining books across multiple entities
- Assist with payroll including compliance and reporting processes
- Track job costs, work orders, and project billing details
- Assist the General Contractor with job documentation and administrative project support
- Assist with maintaining compliance documentation and company records
- Maintain confidentiality of financial, payroll, and employee information at all times
Requirements
- Background check required
- Past employment verification required
- Minor travel may be required to job sites
- Personal, reliable transportation is required
- Probationary/Training Period required
Required Qualifications
- High school diploma or GED required
- 3+ years of experience in office administration, accounting support, or construction operations
- Strong understanding of basic accounting principles (AP/AR experience strongly preferred)
- Proficient in Microsoft Office (Excel, and Word)
- Strong organizational and communication skills
- Ability to multitask and meet deadlines
- High level of integrity when handling sensitive financial and employee information
Preferred Qualifications
- Associates degree strongly preferred
- Experience with payroll processes
- Knowledge of HR compliance
- Experience working with multiple sets of books/entities preferred
Key Skills
- Attention to detail and accuracy
- Strong problem-solving ability
- Time management and prioritization
- Professional communication
- Confidentiality and discretion
Work Environment
- Office-based role supporting Contractor and Office & Operations Manager
- Interaction with field employees, vendors, clients, and management
- Fast-paced environment requiring accountability and reliability
Work Schedule
This position is typically scheduled for a 35–40-hour work week, Monday through Friday. A 4/10 schedule may be available based on management approval following probationary period.
Work hours may vary based on operational needs, project deadlines, and meeting requirements. Scheduling flexibility is permitted with prior management approval.
This position is classified as a non-overtime role.
Growth Opportunity
This position offers strong potential for advancement into a senior operation based on performance, reliability, and skill development.
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