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Administrative Assistant (00138)
Posting Summary
Working Title
Administrative Assistant (00138)
Role Title
Admin and Office Spec III
Role Code
19013-SW
FLSA
Nonexempt
Pay Band
03
Position Number
29000138
Agency
Brightpoint Community College
Division
Brightpoint Community College (Div)
Work Location
Chesterfield - 041
Hiring Range
$42,000 - $50,000 (Commensurate with experience and qualifications)
Emergency/Essential Personnel
No
EEO Category
6-Administrative Support
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Monday – Friday, 8:00am – 5:00pm; as needed
Sensitive Position
No
Job Description
Brightpoint Community College is a two-year public institution of higher education and is one of the largest of Virginia’s 23 community colleges. The college is located within the Greater Richmond metropolitan area. It serves students and the community at its two campuses, in Chester and Midlothian; online; and in locations throughout its service area. Brightpoint Community College’s mission is to provide quality educational opportunities that inspire student success and community vitality. It envisions a success story for every student.
Brightpoint offers a robust benefits package, including:
- State of Virginia employee benefits
- Comprehensive health insurance (medical, dental, and vision)
- Virginia Retirement System (VRS) participation
- Generous annual leave and paid holidays
- Remote work flexibility, depending on role and departmental needs
- Professional development opportunities
- Continuous learning programs
- Access to wellness resources and employee assistance programs
Brightpoint Community College invites applications for an Administrative Assistant position in the Math, Science, Health, and Human Services Division. This role provides administrative support to assist the Dean, Associate Dean, faculty, and staff within the division.
Working within established institutional policies and procedures, the Administrative Assistant will perform a variety of support functions, including assisting with the daily operations and management of office activities; providing exceptional customer service to students, faculty, staff, and the public; and resolving inquiries in a timely and professional manner. Responsibilities also include managing calendars, deadlines, and the division-wide class schedule using technology-based systems; preparing and processing forms, purchase orders, budget tracking materials, and division reports in compliance with institutional guidelines; and preparing and maintaining adjunct contracts and records.
The position requires developing and maintaining organized electronic and physical filing systems for records, reports, and correspondence; assisting with and coordinating special projects, events, and initiatives under the direction of the Dean or Associate Dean; collaborating with other departments across the College; and maintaining confidentiality and discretion when handling sensitive information and personnel matters.
This position may be located at either the Chester or Midlothian campus, depending on the needs of the College, and requires flexibility to work both day and evening shifts as needed.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Demonstrated knowledge of general office procedures, administrative best practices, and record-keeping methods for both physical and electronic files; familiarity with basic accounting or budgeting principles, as well as workplace safety and security protocols; strong written and verbal communication skills, along with excellent organizational, time management, and task prioritization abilities; a proven commitment to providing exceptional customer service and professional interpersonal support; proficiency in data entry, document preparation, and executive scheduling and calendar management.
Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with discretion; capacity to work both independently and collaboratively, adapt to shifting priorities, manage multiple tasks simultaneously, and meet established deadlines; proficiency with standard office software, including Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint, and OneDrive) and Google Workspace, along with the ability to quickly learn and effectively use enterprise systems such as PeopleSoft, Emburse Enterprise, EVA, and Adobe products; and a commitment to staying current with technologies and best practices relevant to assigned responsibilities.
- The selected candidate must pass a required background check.
- All full-time classified employees new to the Commonwealth of Virginia will serve a 12-month probationary period.
Additional Considerations
Experience in a higher education or public sector administrative setting, preferably within a community college environment. Demonstrated experience providing administrative support, including complex scheduling, meeting coordination, and preparation of professional correspondence and reports; proven ability to coordinate projects, track progress, and manage competing priorities with strong attention to detail and accuracy; familiarity with institutional policies, procedures, and regulations in higher education.
Proficiency in enterprise software systems such as PeopleSoft (Student Information System), Emburse Enterprise, EVA, and Adobe applications; knowledge of and ability to apply Web Content Accessibility Guidelines (WCAG) 2.1, Level AA standards to electronic documents and online content; demonstrated initiative, foresight, and a proactive approach to managing office operations and anticipating administrative needs; and experience maintaining professionalism, confidentiality, and discretion when handling sensitive or confidential information.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
As needed
Posting Detail Information
Posting Number
CLS_4464P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
05/18/2026
Job Close Date
06/30/2026
Open Until Filled
Yes
Agency Website
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Position is open until filled. Application review will begin June 1, 2026
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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