Administrative Assistant

About the Role

Driftwood Assets is seeking a proactive and detail-oriented Administrative Assistant to help drive our daily operations. This is a dynamic role for someone who enjoys variety, thrives in a fast-paced environment, and is passionate about keeping things running smoothly behind the scenes.

You’ll be the go-to person for coordinating vendors, managing financial workflows, supporting marketing efforts, and keeping our inventory and schedules organized. If you’re tech-savvy, organized, and love making things happen, we’d love to meet you.

Key Responsibilities Operations & Vendor Coordination

• Track deadlines and ensure timely completion of tasks across departments.
• Coordinate fleet maintenance and service appointments.
• Communicate with insurance agents and service providers to manage policies, claims, and vendor relationships.

Finance & Bookkeeping

• Remit federal, state, local, and sales taxes.
• Reconcile QuickBooks Online, bank statements, and expense reports.
• Upload and organize receipts; follow up with purchasers to ensure documentation is complete.
• Track bill payments and assist with financial reporting.
• Process payroll and collaborate with accountants and tax professionals.
• Follow up with clients regarding overdue invoices.

Inventory Management

• Monitor stock levels and maintain accurate inventory records.
• Order, receive, and organize inventory to support operational needs.
• List New Old Stock items on online marketplaces such as eBay.

Marketing & Content Support

• Coordinate with graphic designers and contractors for marketing campaigns.
• Create digital media using Canva and manage larger creative projects via Upwork.
• Maintain and schedule social media content using Publer.
• Suggest new content ideas and assist with email and social media marketing campaigns.

Job Type: Full-time

Pay: $37,000.00 - $54,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: In person