FRONT DESK RECEPTIONIST / ASSISTANT

The Office of the Hudson County Prosecutor is seeking a full time Receptionist / Front Desk Assistant.

DUTIES: Include, but are not limited to:

• Answering multi-line telephone system;
• Providing basic information to callers and visitors;
• Directing telephone calls to the appropriate staff members;
• Taking of and relaying of messages;
• Greeting visitors and staff;
• Notifying appropriate staff of the arrival of visitors;
• Ability to create and maintaining various logs such as a visitor log and issuance/retrieval of visitor passes;
• Coordinating communications, including taking & making calls, receiving, responding to and sending of emails;
• Interfacing with the judiciary, the legal community, members of the public and staff members;
• Monitoring front desk and stairwell entrance/exits;
• Ensuring Front Desk is current with all directories & schedules;
• Receiving, opening, sorting, time-stamping and distributing of mail, deliveries and faxes;
• Updating mailboxes as needed;
• Overseeing and directing deliveries;
• Preparation of internal and external documents as needed;
• Compiling data and preparing reports as requested;
• Ensuring front desk is stocked with necessary forms and supplies to perform daily front desk functions;
• Ensuring the reception area is neat at all times;
• Performs various clerical duties such as typing and filing; and
• All other administrative tasks and projects as assigned.

REQUIREMENTS: Include, but are not limited to:

• Minimum of 1 year of prior receptionist experience in an office setting;
• Bi-lingual preferred but not required;
• Exceptional interpersonal skills;
• Friendly and professional demeanor;
• Ability to perform the above duties with a high degree of professionalism and accuracy;
• Ability to familiarize yourself with the members of the Office and their respective roles as well as the professional status of those who call the Office frequently;
• Ability to ascertain the reason for the person's call or visit and to direct them to the appropriate staff member;
• Ability to maintain highest level of confidentiality;
• Strong Microsoft Office skills (especially Word, Outlook & Excel) and the ability to become familiar with Office specific software programs and databases;
• Strong multi-tasking abilities;
• Ability to work independently and be self motivating;
• Valid New Jersey State Driver’s License;
• NJ Residency required.

*All applicants must undergo to a criminal background investigation and medical exam.

Job Type: Full-time

Pay: $40,647.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person