Administrative Assistant

About Us

Clearoute Inc. is a professional services company that helps businesses grow through various offerings, including branding, marketing, web development, and consulting. We have been in the industry for over 25 years, establishing ourselves as a trusted growth partner. We pride ourselves on innovative solutions, effective communication, and rigorous planning to ensure our client's requirements are met in a timely and effective manner.

We believe a great business starts with its people. We prioritize our employees' growth and learning, providing them significant exposure to a wide range of industries and allowing them flexibility within their role to focus on what they are passionate about and can be the most successful in.

About the Role

We’re looking for a detail-oriented Administrative Assistant to support our growing operations in Pakistan. This role is ideal for someone highly organized, proactive, and comfortable working in a fast-paced environment that supports an international team. You will be responsible for day-to-day administrative coordination, document management, and internal communication to ensure smooth business operations.

Key Responsibilities

• Manage calendars, meeting coordination, and scheduling across global time zones.
• Prepare and organize documents, reports, and presentations for meetings.
• Track deadlines, deliverables, and follow-ups to ensure timely completion.
• Maintain digital records, shared drives, and confidential documentation.
• Draft, proofread, and format correspondence and internal communications.
• Liaise with internal and external stakeholders to coordinate meetings and updates.
• Conduct light research and compile information for business briefs and projects.
• Support travel planning, expense reporting, and logistical arrangements when needed.
• Proactively identify opportunities to improve workflow efficiency and organization.
• Handle sensitive information with professionalism and confidentiality.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–4 years of experience in executive or administrative support.
• Excellent command of written and spoken English.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Proficiency in Google Workspace and Microsoft Office Suite (Docs, Sheets, Slides, Outlook).
• Ability to work efficiently across multiple time zones (Canada and Pakistan).
• Professional, resourceful, and capable of working independently with minimal supervision.

Preferred Skills

• Experience supporting C-level executives or senior management.
• Familiarity with tools such as Asana, Slack, Zoom, and project tracking systems.
• Strong note-taking, follow-up, and communication skills.

Why Join Clearoute

• Work closely with executive leadership in a high-impact role.
• Be part of a global team driving innovation and operational excellence.
• Gain exposure to international business communication and executive-level operations.
• Competitive compensation and long-term growth opportunities within the organization.