Administrative Assistant

D'avant Bakery is seeking a diligent and meticulous Administrative Assistant to provide critical operational support to the Administrative Manager. This role is essential for maintaining the smooth daily functions of the company, with a focus on finance support, HR filing, and general office administration. This position requires a high degree of responsibility, as the Assistant will be cross-trained to handle essential functions, including Payroll processing, in the Manager's absence.

Key Responsibilities

• Financial & Payroll Support: Assist the Administrative Manager with the preparation, data entry, and initial verification of weekly/bi-weekly Payroll. Prepare draft vendor payments (ACH/Credit Card) and organize invoice documentation for Manager approval.
• Accounting Data Management: Accurately record Clover/Shopify sales data, update cash deposit sheets, and track purchased items. Collect and organize bank and credit card statements.
• Human Resources Support: Manage the collection and uploading of new employee documents (I-9, W4, etc.). Maintain and update HR sheets, employee listings (Gusto), and organize HR files in Google Drive.
• Office Operations: Perform daily email checking and sorting, manage office supplies ordering, and coordinate maintenance requests for the office.
• Administrative Execution: Prepare expense reports and rent payment documentation. Assist with general administrative duties as directed by the Manager.

Qualifications

• Bilingual fluency in Korean and English (speaking, reading, and writing) is required.
• Minimum of 3-5 years of experience in general office administration or a similar support role. (Experience in medical/dental administration or complex claims processing is a strong asset).
• Proven track record of handling detailed and sensitive information with confidentiality and accuracy.
• Ability to learn and execute new procedures quickly, especially regarding Payroll and financial processes.
• Proficiency with Google Workspace, and experience utilizing HR/POS systems (e.g., Clover, Gusto).
• Excellent organizational skills and attention to detail.
• Accounting Data Management: Accurately record Clover/Shopify sales data, update cash deposit sheets, and track purchased items. Collect and organize bank and credit card statements.
• Human Resources Support: Manage the collection and uploading of new employee documents (I-9, W4, etc.). Maintain and update HR sheets, employee listings (Gusto), and organize HR files in Google Drive.
• Office Operations: Perform daily email checking and sorting, manage office supplies ordering, and coordinate maintenance requests for the office.
• Administrative Execution: Prepare expense reports and rent payment documentation. Assist with general administrative duties as directed by the Manager.

Compensation & Benefits

• Salary: Starting annual salary of $59,800 during a 4-month probationary period, increasing to $65,000 upon successful conversion to regular employee status.
• Benefits: Comprehensive benefits package, including Health Insurances, 401(k) plan, and Paid Time Off (PTO).
• Employment Type: Full-Time, On-site at Ridgefield, NJ Headquarters.

Job Type: Full-time

Pay: $59,800.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person