Administrative Assistant

Objectives

This position is responsible for administrative support and facilitating the overall functioning of the Domestic Relations Division.

Job Standards

• High school diploma or equivalent plus three (3) years related work experience. Associates Degree preferred;
• Must possess a valid driver’s license and have an acceptable driving record
• Must meet and maintain qualifications for driving on county business as a continued condition of employment.
• All required licenses and certificates must be maintained as a condition of continued employment.

Essential Functions

• Review pleadings for divorce, domestic violence, civil protection orders, UIFSA and reactivated cases;
• Enter case specific information into Court database for tracking, statistical and reporting purposes;
• Schedule ex-parte protection orders in conjunction with Victim Services, attorneys and parties to the case;
• Coordinate motions for continuances including scheduling court hearings;
• Prepare correspondence, judgment entries and various legal documents for pending domestic relations cases for review;
• Proofread correspondence, judgment entries, Magistrate’s Orders, Magistrate’s Decisions, and various legal documents;
• Inform parties and attorneys of scheduled conferences, hearings and prepare entries as required;
• Docket new complaints, prepare files and distribute necessary paperwork;
• Act as Court liaison with the general public, attorneys and litigants and give and receive information in a professional and courteous manner;
• Ensure cases are tracked and resolved in a timely manner;
• Prepare monthly reports;
• Assist with other administrative duties;
• Demonstrates regular and predictable attendance;
• Attends various training sessions, video conferences, and workshops;
• Hold as confidential, all aspects of the job;
• Performs typing, word processing, data entry, and related computer operations
• Bailiff duties as required (e.g. calling cases to begin trial; set up audio/video cart; ensure functioning court recording system);
• Pulls court files for upcoming dockets;
• Makes copies as needed;
• Performs other duties as assigned; and
• Works overtime and outside of typical work schedule/business hours as required.

Supplemental Information

Complete job description is available on the Class Specifications page.

Equal Opportunity Employer
M/F/D/V