Administrative Assistant

A large conglomerate is looking for a Admin Assistant for procurement department for Projects /Data Centre business.

Responsibilities:-

• Assist in evaluating vendor qualifications and managing supplier communications
• Manage and process procurement approvals on platforms such as PM Web and Project Connect, ensuring all documentation and workflows are compliant and up to date
• Prepare periodic reports and dashboards on procurement status, technical compliance, and risk mitigation
• Assess and manage resource requirements for both pre- and post-contract phases, ensuring adequate staffing and expertise across different geographies.
• Coordinate with vendors to negotiate and finalize framework agreements for various Long Lead Equipment (LLEs), ensuring terms are favourable and compliant with company standards
• Maintain accurate records of technical submissions, procurement activities, and compliance documentation.
• Support audits and governance reviews related to supplier onboarding and technical compliance.

Experience & Education :-

• Bachelor’s degree in any field.
• 8-10 years of experience in technical coordination or engineering procurement, ideally within data centre or large-scale infrastructure projects in the UAE.
• Strong understanding of technical specifications, procurement processes, and project documentation.
• Experience with MEP systems, vendor management, and contract administration.

Skills:-

• Excellent communication and stakeholder management skills
• Proficiency in procurement and project management systems (PMWeb, Project Connect, Monday.com)