Administrative Assistant

We are looking for a reliable and well-organized Administrative Assistant to support our maintenance operations. The ideal candidate will be proficient in Microsoft Office applications and have excellent communication skills. This role involves preparing quotations, coordinating with clients and technicians, and handling general office administration to ensure smooth day-to-day operations.

Key Responsibilities:

• Prepare and send quotations to clients based on service requests and project requirements.
• Follow up with clients regarding quotations, approvals, payments, and service feedback.
• Coordinate schedules between maintenance teams and clients to ensure timely service delivery.
• Maintain accurate records of work orders, quotations, invoices, and client communications.
• Handle phone calls, emails, and inquiries in a professional manner.
• Prepare reports and track ongoing maintenance jobs.
• Update and maintain client and supplier databases.
• Monitor office supplies and assist with procurement when needed.
• Support management and the operations team in day-to-day administrative tasks.
• Ensure proper documentation and filing of all office and project records.

Qualifications and Skills:

• Diploma or Bachelor’s degree in Business Administration or a related field (preferred).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Previous experience in an administrative or coordination role, preferably in a maintenance, construction, or facilities management company.
• Excellent communication and customer service skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and work under minimal supervision.
• Team player with a proactive and positive attitude.

Job Type: Full-time

Pay: From AED2,000.00 per month