Administrative Assistant

About the Company : We are seeking for a detail-oriented Administrator to oversee and streamline the administrative aspects of our facilities.

About the Role : We are looking for proactive ,dynamic candidate who can work under pressure. This role involves managing various administrative tasks to ensure the smooth operation of our facilities.

Compensation package : 4500 AED/Month

Nationality: Philippines

We welcome enthusiastic freshers who are eager to begin their careers in the corporate sector to apply and grow with us.

Required Skills : MS Office 365 Applications, (Autocad – ideal but not necessary)

Responsibilities :

• Collaborate and review department KPIs, provide quarterly report to section head.
• Update the APM Department Procedures document as per requirements given by line manager and section head.
• Assist the Quality & Support section with implementation of new systems and procedures within the department.
• Support the section with administrative tasks when required.
• Coordinate with other Business Units and internal departments on various projects and tasks.
• Support the team with any additional requirements as per section/department requirements and Manager - Quality & Support directions.
• Track and monitor the progress of all active FM activities daily.
• Prepare Weekly and monthly work progress presentation to summarize related FM Activities.
• Plan and schedule meetings to comply with the contractual deliveries and / or adhoc request.
• Record Minutes of meeting and track progress.
• Track FM Contracts’ Status and support in drafting SLAs & KPIs.
• Track regulatory compliance records and notify the Team prior expiry of certification.
• Assist in the creation of QR when required.
• Communicate effectively with vendors, contractors, and internal stakeholders.
• Follow up with Service Providers / Vendors for collection of monthly reports and validation of supporting documents.
• Track invoice submission and Purchase orders Status related to FM.
• Maintain accurate records of facility-related activities and documentation.
• Address and resolve facility-related issues promptly and efficiently.
• Collaborate with cross-functional teams to support overall business objectives.
• Keep familiarized with industry trends and implement best practices for facilities management.