ADMINISTRATIVE ASSISTANT

• Maintains continuous coverage of the front desk during assigned times.

• Schedules coverage of the front desk by other community staff for lunch and breaks.

• Answers all incoming telephone calls and directs calls to appropriate staff.

• Takes telephone messages for those staff members unable to answer incoming calls.

• Greets all visitors and assists them as needed.

• Maintains records of resident sign in-sign out.

• Monitors resident activity and alerts staff when assistance is necessary to assure resident safety.

• Monitors door alarm system in accordance with community policy and procedure.

• Operates and monitors resident call system and notifies staff of need for assistance.

• Maintains inventory control system of all office supplies and ensures security of equipment within the business office.

• Manages team member meal tickets, guest ticket sales and resident trust accounts.

• Daily imputing and upkeep of payroll, time clock, PTO requests, and any other company programs.

• Performs monthly resident billing in company program

• Perform clerical work including but not limited to typing, copying, filing, payroll, mailing, and other light office work as assigned by the administrator.

• Assures that the lobby area, reception area and entry are kept clean, neat, and orderly.

• Notifies appropriate staff of unsafe situations within the building or grounds.

Job Qualifications:

• Free of non-treated communicable disease.

• Holds current CPR/First Aid Certification

Physical Demands:

• Ability to push, pull, and lift at least 50lbs.

• Ability to bend, squat, and climb stairs.

• Ability to continuously walk or stand.

Universal Precautions:

• Potential exposure to blood and bodily fluids.

• Potential exposure to communicable diseases.