Administrative Assistant

The Administrative Assistant supports the general administrative functions and is the first contact person for vendors, clients, subcontractors, and employees. He/she maintains office tasks by organizing office operations and procedures, submittal coordination, reviews and approves supply requisitions, assigns, monitors clerical functions, maintains office equipment.

Expectations:

1. Be Proactive. Learn about the entire process of our industry. Anticipate and deliver before asked.

2. Be good to your teammates, vendors, subcontractors, and clients.

3. Be vigilant. If you don’t know something – say something.

4. Meet and preferably exceed weekly/monthly goals.

5. Participate, innovate, initiate measures with your team.

6. Work independently as well as part of a team.

Responsibilities:

• Distributing calls and mail through the office.
• Coordinating submittals for Project
• Coordinating vendors for office (IT, cleaning, etc)
• Collecting product data/LEED, care & maintenance, and manufacturer warranties for submission of closeout document of every Project
• Coordinating monthly, quarterly company events.
• Coordinating travel and training for all staff.
• Ordering and maintaining adequate office supplies for both the main office and the warehouse.
• Processing new subcontractor applications, coordinating their meeting with director of operations, collecting, and verifying their certificate of insurance.
• Obtaining proper certificate of insurance for Abbey and submitting it to the client
• Measure of Success:
• Meeting assigned KPIs.
• Timely completion of all clerical tasks.
• Quarterly priorities are completed.
• Preferred: Minimum 35 years of administration experience.
• Required: Experience with Microsoft programs.
• Required: He/she must be a team player, must communicate clearly and often, be able to multi-task, and is hyper organized. They are enthusiastic, energetic, detail oriented, problem solver, and hardworking individuals.
• Required: Knowledge of commonly used concepts, practices, and procedures within an office environment.
• Required: Pass pre-hire Background Check and drug screening.

Pay: $20.00 - $21.00 per hour

Work Location: In person