Administrative Assistant

Administrative Assistant
Full-Time • Central Iowa • Benefits Included
Our civil engineering consulting firm is seeking a highly organized, detail?'oriented Administrative Assistant to support daily operations and help keep projects running smoothly. This role is ideal for someone who enjoys managing multiple tasks, communicating clearly, and maintaining an efficient, professional office environment.
Responsibilities
• Manage calendars, scheduling, and meeting coordination for project and leadership staff
• Prepare, edit, and format documents, reports, proposals, and correspondence
• Maintain organized digital and physical filing systems
• Support client communication, including answering phones and responding to inquiries
• Assist with project setup, data entry, and internal workflow tracking
• Process invoices, receipts, and basic financial documentation
• Coordinate office supplies, vendors, and general office operations
• Provide administrative support to engineering and project management teams as needed
Required Qualifications
• Proficiency with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to manage multiple priorities in a fast?'paced environment
• Professional, reliable, and organized work style
Preferred Qualifications
• Experience with QuickBooks (billing, invoicing, expense tracking)
• Background in civil engineering, construction, architecture, or other professional services environments
• Familiarity with permitting portals, document control, or project management systems
Position Details
• Full-time position with competitive compensation
• Benefits included
• On?'site role in Central Iowa