Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be assisting the Operations Manager, ensuring smooth daily functions and providing exceptional support to staff and customers alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity for someone with strong organizational skills, excellent communication abilities, and a passion for delivering top-tier customer service. If you’re eager to contribute to a vibrant workplace and grow your administrative expertise, we want to hear from you!

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle inquiries, schedule appointments, and relay messages efficiently
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks using Microsoft Office and Google Workspace applications with accuracy and speed
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Provide clerical support such as proofreading documents, preparing reports, and handling correspondence
• Offer customer support by addressing inquiries promptly and professionally via phone or email

Qualifications

• Proven office experience or administrative experience demonstrating strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Familiarity with QuickBooks or other bookkeeping software is a plus
• Excellent computer literacy with the ability to learn new software quickly
• Strong typing skills with attention to detail for proofreading and data entry tasks
• Exceptional organizational skills with the ability to prioritize multiple responsibilities effectively
• Bilingual abilities are highly desirable to serve diverse client needs
• Demonstrated customer service skills combined with professional phone etiquette

If you are an enthusiastic individual looking for a long-term job opportunity to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this position. We are team oriented and expect anyone that joins our team to be a key player in our success.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person