Administrative Assistant

Job Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to support our busy office. As an Administrative Assistant, you will play a vital role in ensuring the smooth day-to-day operations of the office, providing exceptional customer support, and assisting our team with various administrative tasks.

Responsibilities:
- Provide exceptional customer support by answering phone calls, responding to emails, and greeting visitors in a professional and friendly manner.
- Manage and maintain accurate and organized files, both physical and digital.
- Assist with event planning, including scheduling meetings, booking conference rooms, and arranging catering and transportation.
- Coordinate and assist with projects, including creating and distributing materials, scheduling deadlines, and ensuring timely completion.
- Perform various administrative tasks, such as proofreading documents, preparing reports, and maintaining office supplies.
- Act as a personal assistant to our team, ensuring that they have everything they need to perform their jobs efficiently.
- Assist with general office duties, including answering mail, and performing other administrative tasks as needed.
- Provide clerical support, including preparing and processing documents, and performing other administrative tasks as needed.
- Develop and maintain an organized system for tracking and managing office tasks and projects.

Skills:
- Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.

- Bi-lingual in Spanish and English highly preferred.
- Excellent customer service skills with the ability to provide exceptional support to both internal and external customers.
- Proficiency in office software, including Microsoft Office and Google Suite.
- Experience with event planning and project coordination.
- Ability to proofread documents and ensure accuracy and attention to detail.
- Experience in a clerical role, including filing and managing office supplies.
- Ability to work independently and as part of a team.
- Strong communication skills with the ability to effectively communicate with colleagues and management.
- Ability to maintain a high level of discretion and confidentiality.

Job Type: Full-time

Pay: $17.00 - $25.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Work Location: In person