Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance efficiency, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to manage administrative tasks with precision and professionalism. If you thrive in a fast-paced environment and enjoy providing exceptional support, this position is perfect for you!

Duties

• Manage front desk responsibilities, greeting visitors and clients with warmth and professionalism
• Operate multi-line phone systems, directing calls accurately and courteously
• Handle data entry, filing, and document proofreading to maintain organized records
• Support office management tasks including calendar management, scheduling appointments, and coordinating meetings
• Utilize computer skills in Microsoft Office, Google Workspace, and QuickBooks for various administrative functions
• Provide customer support by addressing inquiries promptly and professionally
• Assist with bookkeeping activities and basic office bookkeeping using QuickBooks or similar software
• Maintain office supplies inventory and coordinate procurement as needed
• Perform clerical tasks such as photocopying, scanning, and organizing files efficiently

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent phone etiquette and customer service skills with the ability to handle multiple lines confidently
• Bilingual abilities are highly valued to support diverse client needs
• Strong typing skills with high accuracy; familiarity with data entry procedures
• Knowledge of QuickBooks for bookkeeping and basic accounting tasks
• Experience working as a medical or dental receptionist is a plus but not required
• Exceptional organizational skills with the ability to prioritize tasks effectively
• Demonstrated time management skills to meet deadlines consistently
• Attention to detail in proofreading documents and maintaining accurate records
• Personal assistant experience or office management background is advantageous
• Familiarity with office equipment such as multi-line phones, fax machines, and printers

Join us in creating an energetic workplace where your organizational talents make a real difference! We value proactive individuals who are eager to support our team’s success through excellent administrative practices. This paid position offers an engaging environment where your skills will be recognized and developed every day!

Job Types: Temporary, Temp-to-hire

Pay: From $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Work Location: Hybrid remote in Downers Grove, IL 60515