Administrative Assistant

<Job Summary>
We are seeking a highly organized, proactive Administrative Assistant to support daily operations in a fast-paced property management office.

This is a key position that keeps our office running smoothly. The ideal candidate is detail-oriented, confident on the phone, tech-savvy, and able to manage multiple priorities without losing accuracy.

If you enjoy structure, checklists, organization, and supporting a growing business — this role is for you.

<Duties>

• Monitor and respond to incoming communications through phone calls, email, property management software, and messaging platforms.
• Assist with tenant, owner, and vendor inquiries in a professional and timely manner.
• Perform data entry and maintain accurate digital records and document organization.
• Support maintenance coordination by assisting with work order tracking and vendor communication.
• Prepare correspondence, notices, and reports as needed.
• Assist with bookkeeping tasks including receipt entry, invoice preparation, and expense tracking.
• Manage calendars, appointments, and internal task workflows.
• Maintain organized electronic filing systems using Google Drive and company software platforms.
• Assist with general office administration and operational support.
• Support special projects and occasional personal assistant tasks when needed.

<Qualifications>

• Previous administrative or office experience preferred.
• Strong written and verbal communication skills.
• Excellent organization and time management abilities.
• Comfortable working in a fast-paced environment with multiple priorities.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to learn property management software (AppFolio experience is a plus).
• Basic bookkeeping or QuickBooks experience preferred.
• Strong attention to detail and proofreading ability.
• Ability to maintain confidentiality and professionalism.
• Bilingual (English/Spanish) is a plus.

<What We're Looking For>

• Self-starter who does not need micromanaging
• Strong follow-through and accountability.
• Someone comfortable managing multiple moving parts at once.
• Positive attitude and team-oriented mindset.
• Ability to problem solve and stay organized under pressure.

Pay: From $17.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 1 year (Preferred)
• Bookkeeping: 1 year (Preferred)
• Property Management Software: 1 year (Preferred)

Language:

• English (Required)
• Spanish (Required)

Work Location: In person