Administrative Assistant

Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to support our small team in delivering essential payroll, AP/AR, basic HR, tip pooling, tax payments, and office admin services to local clients. This proactive role keeps operations smooth across multiple businesses in a fast-paced, collaborative environment. Ideal candidate is reliable, eager to learn QuickBooks tasks, and thrives on accuracy with client/vendor coordination.

Responsibilities

• Process accounts payable: Sort/enter client-specific invoices into QuickBooks, obtain approvals, discuss priorities with manager, schedule ACH payments or print/mail signed checks
• Manage accounts receivable: Generate/send invoices, record/match payments, send reminders/follow-up calls, prepare deposits including sales cash
• Handle payroll: Request/verify timesheets from clients, onboard/offboard employees with compliance docs, import data, check for errors (sick pay, reimbursements, overtime), run payroll, print/deliver signed checks, send reports
• Calculate tip pooling: Pull Toast POS data bi-weekly, update amounts for restaurant client payroll
• Manage change: Perform bank runs to obtain register/tip change for two restaurant clients
• Support HR: Assist hiring/firing processes, progressive discipline, maintain employee records, handle wage garnishments
• Process taxes: Prepare/pay CDTFA sales tax (monthly prepayments, quarterlies) and payroll taxes
• General admin: Collect receipts, resolve missing invoices, file documents, maintain organized records/workspace, proactively track deadlines

Skills & Qualifications

• Proficiency in QuickBooks Online required
• Experience with payroll (including tip pooling), AP/AR processing, and basic HR preferred
• Strong attention to detail, organizational skills, and ability to multitask
• Excellent phone etiquette and customer service for client/vendor follow-ups
• Comfort handling cash and making bank runs
• Resilience under pressure during payment delays
• Independent desk work capability for full shifts
• Positive attitude, quick learner, team-oriented
• Local to Auburn area with reliable transportation

Join us and contribute to supporting vibrant local businesses! Apply today.

To apply: Email resume and brief note on your experience to zachary@fairwellcollective.com

Diverse applicants encouraged.

Pay: $18.00 - $24.00 per hour

Benefits:

• 401(k)
• Employee discount
• Paid time off

People with a criminal record are encouraged to apply

Work Location: In person