Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help maintain an efficient and welcoming office environment. Whether managing schedules, handling correspondence, or assisting with bookkeeping tasks, you’ll play a key role in keeping our office running seamlessly. This paid position is perfect for someone eager to grow their administrative expertise in a fast-paced setting.

Responsibilities

• Manage front desk duties, greeting visitors and directing phone calls with professionalism and courtesy
• Assist with Canva, Linked In and Mail Chimp marketing
• Maintain organized filing systems both digitally and physically to ensure easy access to documents
• Perform data entry, proofread correspondence, and support document preparation with accuracy and attention to detail
• Utilize software tools such as Microsoft Office and D-Tools for scheduling, report creation, and communication
• Assist with calendar management for team members, scheduling meetings and appointments effectively
• Support bookkeeping activities using QuickBooks to track expenses and invoices
• Provide excellent customer service by responding promptly to inquiries and supporting client needs
• Handle clerical tasks including copying, scanning, faxing, and maintaining office supplies

Skills

• Proven experience in office management or administrative support roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) applications
• Familiarity with QuickBooks for bookkeeping and financial record-keeping
• Excellent phone etiquette with experience managing multi-line phone systems in a professional setting
• Strong typing skills combined with attention to detail for proofreading and data entry tasks
• Ability to multitask efficiently while maintaining high levels of accuracy and professionalism
• Experience working as a receptionist is a plus
• Knowledge of office procedures such as filing systems, calendar management, and document organization
• Personal assistant experience or familiarity with time management techniques enhances your effectiveness in this role

Join us as an Administrative Assistant and be part of a vibrant team dedicated to excellence! Your organizational talents will help create a positive workplace environment while supporting the operational success of our organization. We value proactive individuals who thrive on providing outstanding support—apply today to make an impactful difference!

Pay: $18.00 - $24.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person