Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. As an energetic and detail-oriented professional, you will be the backbone of our administrative functions, ensuring smooth communication and seamless management of office tasks. This paid position is perfect for someone eager to develop their office management skills and contribute to a positive work environment.

Responsibilities

• Manage front desk duties, greeting visitors and clients with professionalism and warmth
• Handle data entry, filing, and document proofreading to maintain organized records
• Use Microsoft Office Suite for correspondence, reports, and scheduling
• Support calendar management and appointment setting for team members and executives
• Assist with bookkeeping tasks using off-the-shelf accounting software
• Provide customer support via phone, email, or in person, ensuring excellent service at all times
• Maintain office supplies inventory and coordinate procurement as needed
• Perform clerical tasks such as photocopying, scanning, and mail distribution
• Reconcile vendor statements and payment statuses
• Coordinate with Purchasing to troubleshoot invoice or PO discrepancies
• Meet monthly AP posting deadlines
• Assist with benefits administration and new employee onboarding
• Manage vehicle accounts and assigned fleet fuel cards

Skills

• Proven experience in office management or administrative support roles with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) applications
• Excellent computer literacy with the ability to learn new software quickly
• Strong typing skills with high accuracy and attention to detail
• Effective phone etiquette and customer service skills
• Knowledge of bookkeeping or bookkeeping software is desirable
• Exceptional time management skills to prioritize tasks efficiently
• Ability to proofread documents thoroughly and maintain high standards of accuracy

Join us as an Administrative Assistant and be part of a vibrant team dedicated to operational excellence! Your proactive approach and enthusiasm will help create a welcoming environment while supporting our organizational goals. We value your contributions and are committed to fostering your professional growth in this rewarding role.

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person