Administrative Assistant

Davis+Gilbert LLP, a strategically focused, full-service law firm of more than 140 lawyers would like to hire a fulltime Administrative Assistant.

Essential Job Functions

• Open new matters and time entry in carpe diem
• Prepare and process expense reports
• Maintain project files and keep all matters updated and current
• Perform research and support activities to assist attorneys
• Use PowerPoint, MS Word, Excel, Table of Contents/Table of Authorities and other programs in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents
• Use discretion and judgment when screening visitors and telephone calls, schedules appointments and travel, organizes workload to meet established priorities
• Administrative duties including creating and preparing routine materials, proofreading, verifying, and editing all materials for extreme accuracy and clarity
• Coordinate client billing process - send bills out to clients, act as first contact between client and billing department
• Creating, revising, comparing, converting and cleaning up legal documents, adhering to Firm styles and guidelines
• Ability to work with complex document markups, redlining, Track Changes and instructions in a timely manner

Minimum Qualifications

• Bachelors Degree required
• Excellent computer skills and software aptitude, including advanced knowledge of Microsoft Office 2024 (Word, Excel, PowerPoint, Outlook), PDF Converter Enterprise
• Outstanding organizational, interpersonal, and administrative skills
• Excellent attention to detail with the ability to multi-task
• Excellent telephone, writing, and proofreading skills
• Must be self-motivated and able to meet deadlines under pressure
• Must have the ability to work as part of a team, as well as to work independently
• Must be willing to work overtime as needed

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person