Administrative Assistant

Role Structure & Expectations

• Part-time role (approximately 10–12 hours per week to start)
• Hybrid structure: in-person meetings weekly (or more initially), transitioning to mostly remote
• Support-focused position designed to strengthen existing systems and relationships
• This role is best suited for someone who values learning and professional development. As skills, efficiency, and responsibility expand, compensation can grow accordingly.

Administrative & Systems Support

• Support day-to-day business operations with a focus on organization, consistency, and follow-through
• Manage and reconcile information across multiple platforms (CRM, spreadsheets, email systems, marketing tools)
• Create, maintain, and update spreadsheets used for tracking clients, activity, and workflows
• Assist with inbox organization, scheduling, and task prioritization using established systems

Client & Relationship Support

• Help maintain ongoing contact with clients and referral partners in a professional, relationship-driven manner
• Conduct outreach to applicants who have started but not completed key steps in the process
• Perform weekly check-ins with pre-approved clients to maintain engagement and surface questions or needs
• Communicate in a way that reflects the business owner’s voice, tone, and standards

Relationship Marketing & Client Touchpoints

• Build and maintain a birthday tracking system for past, current, and future clients
• Manage the monthly process of preparing, handwriting, and mailing birthday cards, including coordinating small enclosed items and ensuring timely delivery
• Support thoughtful, relationship-based client touchpoints that reinforce long-term trust

Operational & Business Support

• Assist with light expense tracking and basic reporting
• Provide general operational support as needs arise, with a focus on reliability and discretion

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 10 – 12 per week

Benefits:

• Flexible schedule
• Health insurance
• Vision insurance

Work Location: Hybrid remote in Bethel, CT 06801