Administrative Assistant

We are seeking a highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, providing exceptional support to ensure smooth daily functions.

Duties

• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint, Onedrive) , ensuring easy retrieval of documents.
• Perform data entry tasks with accuracy, including updating records in QuickBooks and other office management software.
• Support calendar management by scheduling meetings, appointments, and coordinating personal assistant tasks as needed.
• Assist with bookkeeping activities such as invoicing, expense tracking, and basic financial recordkeeping.
• Provide excellent customer support by addressing inquiries efficiently and maintaining positive interactions with clients and team members.
• Assist in preparing and organizing project documents such as contracts, change orders, purchase orders, permits, COI and submittals. This ensures that all necessary paperwork is in order and accessible.
• Etc.

Preferred Experience

• Office experience with strong clerical skills and familiarity with office management procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience using QuickBooks or similar accounting software is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Personal assistant experience is advantageous but not required.
• Familiarity with construction management software (Heavyjob/HCSS).
• Join us in creating a vibrant workplace where your organizational talents shine! This role is perfect for motivated individuals eager to grow their administrative expertise while making a meaningful impact every day.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Health insurance

Work Location: In person