Administrative Assistant

MONDAY TO FRIDAY - 8:00 A.M. - 5:00 P.M.

Job Description:

• Assist in administrative functions.
• Maintaining comprehensive and accurate corporate records, documents and reports
• Greet visitors and determine whether they should be given access to specific individuals.
• Performing minor accounting and bookkeeping duties
• Handle a wide variety of complex and sensitive situations, resolve conflicts that involve clerical and administrative functions in the office.
• Coordinate and monitor the special projects assigned in order to meet the goals and targets established.
• Follow up on outstanding issues, schedule appointments, coordinate meetings and maintain the supervisor’s agenda.
• Conduct research, complete data, and prepare papers for consideration and presentation by Supervisor.
• Prepare and develop various reports.
• File and retrieve corporate documents, records, and reports.
• Receive process and canalize mailing or documents.
• Attend telephone calls.
• Attend meetings to record minutes.
• Prepare and monitor requisitions for materials, services, equipment and human resources.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Support the internal financial controls are implemented as designed and kept up to date, to resolve any comments related to internal controls in time.

EDUCATION: Bachelor degree in Office Administration or related areas.

LANGUAGE SKILLS:

Ability to read and comprehend high level instructions, need to have excellent verbal and written communication skills to edit letters and documentation, Ability to effectively present information in one-on-one and small group situations. Need to be fully bilingual. Word processing skills must be proficient and accurate with knowledge of grammar, spelling and punctuation in Spanish and English.

Requirements:

• Completely bilingual
• Bachelor Degree in Business Administration with a concentration in Office Systems or related areas.
• Experience in payroll processing.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint and Outlook) and document scanning.
• Ability to handle confidential and high priority matters

Tipo de puesto: Tiempo completo

Beneficios:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Experiencia:

• Payroll : 1 año (Deseable)
• Asistente Administrativo: 1 año (Deseable)

Lugar de trabajo: Empleo presencial