Administrative Assistant

About the Federation:

The Jewish Federation of Broward County strives for excellence. We cultivate an inclusive space where all feel welcome, celebrated, and contribute meaningfully to our shared vision. At the Jewish Federation of Broward County, you can be part of one of the most effective non-profit organizations in South Florida. Our mission is to mobilize the Jewish Community to provide leadership and financial resources that strengthen and enhance Jewish life in Broward, Israel and worldwide.

About the Position:

The Jewish Federation of Broward County is seeking an energetic and organized Administrative Assistant to keep our operations running smoothly and our teams supported every day. As the go-to person for daily office management and administrative needs across departments, you’ll play a vital role in maintaining seamless communication, coordinating meetings, organizing records, and supporting events. Reporting directly to the Office Administrator, this is a role for someone who thrives in a fast-paced, collaborative environment where no two days are the same!

If you’re a multitasker with a sharp eye for detail, excellent communication skills, and experience in administrative support, you could be just who we need. Because this position works closely with staff, volunteers, donors, and community members, excellent customer service skills are essential. Additionally, strong computer skills, including proficiency with Microsoft Office and the ability to learn new systems quickly are critical for success in this role. Join us and be part of a team dedicated to creating an efficient, positive, and welcoming environment for all!

What You Will Be Doing:

Event/Program Administration

• Meet with assigned staff ahead of each event/program to determine administrative and logistical needs, maintaining strong communication throughout the process and acting as a liaison between departments when needed.
• Ensure all necessary supplies are identified and secured at least two weeks prior to each event or program.
• Process both online and direct event/program registrations, ensuring database accuracy; provide lead staff with progress reports.
• Respond to inquiries and requests promptly and thoroughly.
• Manage communication tasks such as preparing mailings, distributing flyers, and supporting other promotional activities.
• Create, process, and maintain documents related to events/programs, including participant lists, table assignments, name tags, pledge cards, and more.
• Attend events, manage registration, and perform additional duties as assigned.
• Conduct post-event administration, updating databases with participant information, attendance, pledges, thank‑you letters, and mailings via Smartsheet requests.
• Finalize event/program closeout related to attendance and finances; provide final report to Lead Staff and the Finance Department.

Non-Event Meeting Administration and Other Tasks

• Answer and screen telephone calls, providing courteous and accurate information and referrals.
• Provide administrative support across the organization, with tasks assigned by the Office Administrator.
• Ensure accuracy of organizational and individual calendars.
• Assist in setting up internal and external meetings, handling refreshments, maintaining attendance lists, preparing name tags, attending meetings, taking minutes, and completing follow-up tasks.
• Interact and communicate with volunteer leadership, donors, members, coworkers, and staff, providing exceptional customer service while handling requests, processing donations, and updating the database.
• Draft correspondence, memos, and reports as requested; create and maintain lists as needed.
• Assist with incoming and outgoing mail.
• Demonstrate initiative by identifying and recommending improvements to processes, procedures, and tasks.
• Show an understanding of and commitment to the organization’s goals, objectives, and strategic plan.
• Reflect pride in performance through quality work and a positive demeanor.
• Answer calls from outside the building and route calls appropriately.
• Order supplies as needed through Smartsheet Requests.
• Secure meeting/conference rooms through Smartsheet Requests.

What You Need to Succeed

• Excellent computer skills, including advanced proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn new software and systems.
• Strong customer service skills, with the ability to interact positively and professionally with donors, volunteers, leadership, community members, and staff.
• Willingness and ability to work evenings and weekends as needed.
• Experience with NXT/Blackbaud and knowledge of the nonprofit sector and/or the Jewish community are a plus.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent oral and written communication skills in English, with strong attention to detail and grammatical accuracy.
• Ability to work independently with minimal supervision while maintaining accuracy and integrity.
• A high level of integrity when handling sensitive and confidential matters.

Job Type: Full-time

Pay: $43,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Experience:

• Administrative: 2 years (Required)
• Microsoft Office: 1 year (Required)

Ability to Commute:

• Davie, FL 33328 (Required)

Ability to Relocate:

• Davie, FL 33328: Relocate before starting work (Required)

Work Location: In person