Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Your energy and enthusiasm will help create a welcoming environment while ensuring all administrative functions run smoothly. This paid position is perfect for someone eager to grow their office management skills in a fast-paced, supportive setting.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and courteously
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading
• Utilize Microsoft Office Suite and Google Workspace tools for correspondence, reports, and scheduling
• Assist with calendar management, appointment setting, and meeting coordination for staff and executives
• Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking
• Provide customer support via phone or email, addressing inquiries promptly and professionally
• Perform clerical duties such as photocopying, scanning, faxing, and mailing documents
• Manage office supplies inventory and coordinate office management activities to ensure a productive work environment

Experience

• Proven office experience or administrative background with demonstrated organizational skills
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent typing skills with attention to detail for proofreading and document accuracy
• Bilingual abilities are a plus to serve diverse clients and team members effectively
• Prior experience in customer service or as a receptionist in medical or dental settings is advantageous
• Familiarity with multi-line phone systems, calendar management, and general office procedures
• Strong time management skills to prioritize tasks efficiently in a fast-paced environment

Join us as an Administrative Assistant and become an essential part of our team! Bring your organizational talent, positive attitude, and dedication to excellence—helping us deliver outstanding support every day!

Job Type: Full-time

Pay: $10.50 - $15.00 per hour

Work Location: In person