Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support in a fast-paced environment. This role requires someone who can work independently with minimal supervision, manage competing priorities, and maintain a high level of professionalism and confidentiality.

*Must be willing to go onsite 4 days per week to the Downtown office!*

Position Summary:

• Manage complex calendars using Outlook, including scheduling meetings across multiple time zones
• Prioritize competing demands and anticipate scheduling needs
• Coordinate domestic and international meeting logistics and travel arrangements
• Process invoices and prepare, review, and submit expense reports
• Perform data entry and maintain accurate records
• Draft internal announcements and professional communications
• Prepare meeting materials, agendas, and follow-up documentation
• Provide backup support for administrative counterparts as needed
• Support special projects and additional operational needs as assigned
• Collaborate closely with the Executive Assistant to ensure seamless team and leadership support
• Handle confidential information with discretion and professionalism

Minimum Experience:

• 3+ years of administrative experience in a professional office environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with expense management and invoice processing systems (preferred)
• Strong written and verbal communication skills
• Exceptional organizational skills with the ability to manage multiple, competing priorities
• Ability to work independently and exercise sound judgment

MMD Services Inc. is an equal opportunity employer. All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws.