Administrative Assistant

What We Need

We are currently seeking an experienced Administrative Assistant for our Burlington, MA office. In this role you will be the primary administrative assistant, responsible for performing a wide variety of administrative and office tasks to provide a high level of support for executives, engineers, and corporate staff.

This position is full-time in the office at our Burlington, MA location.

What You'll Do

General Administrative Support

• Creating and editing presentations for formatting, grammar, spelling, and content review
• Coordinating and maintaining schedules and travel arrangements in coordination with the Executive Assistant
• Preparing and processing expenses as needed
• Assisting the CEO as needed when the Executive Assistant is not available
• Assisting employees with ad-hoc requests

General Office Support

• Providing front desk coverage, including low-volume phone coverage and greeting visitors
• Maintaining inventory, organization and upkeep of supply/copy room, conference rooms, and kitchen area
• Sorting and scanning mail
• Shipping/receiving
• Coordinating onsite meetings for internal employees and external customers, including setting up web conference systems, catering, room setup/clean-up, etc.
• Coordinating equipment maintenance (copy machines, kitchen appliances, etc.)
• Assisting Human Resources with local candidate interview scheduling
• Placing regular catering orders, including receiving deliveries and setting up items in the common area

Who You Are

• Minimum 3 years of administrative experience, including support to a team and senior/executive-level staff
• Experience working in a professional services or tech/software company is helpful
• Exceptional attention to detail and ability to manage multiple tasks simultaneously
• Advanced working proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficiency in online conferencing tools (e.g., Zoom, Microsoft Teams)
• Strong editorial and proofreading skills
• Must be able to demonstrate strong organizational, planning, monitoring of tasks, and follow-up skills
• Demonstrated problem-solving skills and initiative
• Committed to quality work product both for independent tasks and team projects
• Demonstrated self-starter who shows initiative
• Motivated and committed to learning new systems, processes, skills
• Ability to multi-task, work under critical time deadlines, re-evaluate priorities, and interact with all levels of professional staff
• Exposure to sensitive information will necessitate considerable use of tact, diplomacy, discretion, and judgment
• Must be within a commutable distance of the Burlington office
• Must be able to lift, push, pull a minimum of 20 lbs.

What We Offer

Our comprehensive compensation package is vital in how we recognize our people for the impact they make on us reaching our goals as a company.

For this role, the estimated base is $60,000 - $75,000 + Bonus. The actual salary may vary based on a range of factors, including market and individual qualifications objectively assessed during the interview process.

The range listed above is a guideline and may be modified. People Experience offers a comprehensive benefits package in addition to cash compensation that includes but is not limited to 401k and medical/dental coverage. Speak with your Recruiter for more details on our Total Rewards philosophy.