Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance efficiency, and ensure smooth communication across departments. As an energetic and detail-oriented professional, you will be the first point of contact for visitors and callers, manage essential administrative tasks, and contribute to a positive and productive work environment. Your proactive approach and excellent organizational skills will help keep our office running seamlessly while providing exceptional support to our team.

Responsibilities

• Greet visitors at the front desk with professionalism and warmth, ensuring a welcoming environment
• Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
• Handle data entry, filing, and document proofreading to maintain accurate records and high-quality correspondence
• Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings
• Utilize computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for various administrative functions
• Assist with bookkeeping activities using QuickBooks or similar accounting software to support financial record-keeping
• Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client needs
• Maintain organized files, manage office supplies inventory, and ensure the office environment is efficient and tidy
• Support clerical tasks such as typing reports, preparing presentations, and data entry to streamline daily operations
• Offer personal assistant support when needed, including travel arrangements or special project coordination

Requirements

• Proven experience in an office environment with strong clerical skills and organizational abilities
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Prior experience handling multi-line phone systems and providing customer support or customer service
• Bilingual abilities are highly desirable to assist diverse clients and team members effectively
• Strong attention to detail with proofreading skills to ensure accuracy in all documents and communications
• Exceptional time management skills with the ability to prioritize tasks efficiently in a fast-paced setting
• Knowledge of office management procedures including filing systems, calendar management, and office supply coordination
• Experience as a dental or medical receptionist or personal assistant is a plus but not required
• Demonstrated professionalism in phone etiquette and interpersonal communication skills

Join us as an Administrative Assistant where your energy, organizational talent, and commitment will make a meaningful impact every day! We value your dedication to excellence and look forward to welcoming a proactive team player ready to thrive in a supportive environment.

Pay: $23.04 - $27.74 per hour

Benefits:

• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person