Administrative Assistant

As a temporary Human Resource Administrative Assistant, you will be responsible for managing a variety of personnel-related tasks and will provide support to the People Operations department and SAFY employees regarding human resources-related activities, policies, processes, and procedures. As a member of this team, you will build working relationships with candidates and new SAFY employees, complete HRIS data entry, manage the electronic files and other administrative duties.

• Seeking a temporary full-time/on-site preferred, but flexibility for remote/part-time opportunities may be available for a minimum of 14 weeks.

Who We Are

At SAFY, our mission is Preserving Families & Securing Futures. For 40 years, our work has rested on a single, radical idea – children belong in families. We believe that every child and family deserves the opportunity to reach their full potential. We are a team of 500 employees across seven states providing services such as Family Preservation & Reunification, Behavioral Health, Therapeutic Foster Care, Adoption Services and Older Youth Services so the families and children we serve can build resilience and thrive.

What You’ll Do

• Coordinates and manages the administrative needs for the People Operations Department and assists the team with various projects
• Managing the tracking, follow up and electronic filing of all new hire paperwork
• Manage electronic employee records and maintain, update and audit internal employee files ensuring information is accurate, up‐to‐date, and comprehensive
• Ensure all new hires complete the required 1-9 Verification documentation in a timely manner
• Performs pre‐employment onboarding and candidate communication activities such as but not limited to background checks and completing any internal documentation.
• Draft offer letters, communicates important employment information
• Responsible for internal communication regarding new hires, terms, and other employee updates
• Responsible for assisting with compliance and contractual audits
• Evaluate and recommend process improvements for improving data quality and process efficiencies
• Navigation, reporting and basic troubleshooting in HRIS
• Sensitive and responsive to the cultural differences of staff, SAFY youth, foster parents and external vendors
• Other duties or special projects as assigned

Qualifications

• High school diploma or equivalent required.
• Higher education and/or applicable experience preferred.
• Minimum 1-2 years of relevant work experience required.

Other:

• Strong attention to detail and accuracy and ability to multi-task.
• Ability to work calmly and effectively under pressure. Strong organizational skills to prioritize workload.
• Excellent communication and customer service skills, both oral and written.
• Ability to maintain a high level of confidentiality and sensitivity of information and exercise good judgment and discretion in handling and disseminating information.
• Knowledge of Microsoft, ADP Workforce Now, learning management systems and other online systems is helpful.

What We Offer

• Targeted hiring range: $18.00 - $23.00
• Compensation is commensurate with transferable experience, education and licensure of candidate, location of the position, along with internal equity and budgeted amount for the role.
• 401(k) Retirement plan with company match
• On demand access to earned wages through Zayzoom
• Employee Assistance Program with 6 free visits per year
• First Stop Health – A virtual Healthcare benefit

SAFY is proud to be an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment. SAFY does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, arrest record, conviction record, or any other personal characteristic protected by applicable law. This policy covers all programs, services, policies, and procedures of SAFY, including recruiting, hiring, training, promotion, and administering all personnel actions, such as compensation, benefits, transfers, layoffs or terminations.