Administrative Assistant

Summary
We’re looking for a sharp, reliable Administrative Assistant to support our Director of IT and Project Manager. This role is perfect for someone who thrives on organization, enjoys being the behind-the-scenes force that keeps things moving, and knows how to balance details with big-picture priorities.

You will be a key partner to leadership, helping manage schedules, streamline communication, and keep projects on track. If you like variety, problem-solving, and being trusted with important work, this role offers plenty of opportunity to make an impact.

Key Responsibilities

· Provide direct administrative support to the Director of IT and Project Manager

· Manage calendars, schedule meetings, and schedule travel as needed

· Prepare agendas, meeting notes, reports, and basic project documentation

· Track tasks, deadlines, and action items to support ongoing projects – keep projects moving forward

· Serve as a communication link between leadership, team members, clients, and vendors

· Assist with tracking product delivery, expense tracking, and basic project budget support

· Maintain organized digital and physical files, records, and documentation

· Support onboarding, training coordination, and internal communications when needed

· Handle confidential information with professionalism and discretion

· Perform general administrative duties to keep daily operations running smoothly

Technical Responsibilities

· Use and manage project management tools (e.g., ConnectWise, Jira, or similar) to track tasks, timelines, and deliverables

· Maintain IT and project documentation, and timelines such as procedures, products, meeting notes, and status reports

· Assist with technology-related scheduling, including system upgrades, vendor meetings, and maintenance windows

· Coordinate with IT team and vendors on requests, follow-ups, and basic issue tracking

· Support software licensing, client renewals, access requests, and onboarding/offboarding coordination

· Enter and update data in IT systems (ticketing systems, asset tracking, CRMs, or spreadsheets)

· Help prepare presentations, dashboards, or reports related to IT projects and performance

· Follow and reinforce IT processes, security policies, and documentation standards

Qualifications

· High school diploma or equivalent

· Minimum of 3 years’ experience

· Strong typing skills

· Strong organizational skills with the ability to manage multiple priorities and deadlines

· Clear written and verbal communication

· Ability to work independently while also supporting a team environment

· High attention to detail and strong follow-through

· Professional judgment and discretion when handling confidential information

· Reliable, adaptable, and comfortable working in a fast-paced environment

· Exceptional time management and organization skills

· Reliable transportation

Preferred (but not required)

· Experience supporting IT, technical teams, or project managers

· Familiarity with ticketing systems, asset tracking, or documentation platforms

WHY THIS ROLE IS A GREAT FIT

· You will work closely with leadership and see how projects are built from the ground up

· Your work will directly support technology and process improvements

· No two days look exactly the same — the work stays interesting

· You’ll be trusted, valued, and treated as a key part of the team

If you’re organized, adaptable, and enjoy helping others succeed, we’d love to hear from you!

WHY YOU’LL LOVE WORKING AT SCHULTZ TECHNOLOGYAt Schultz Technology, we pride ourselves on fostering an innovative, inclusive, and supportive work environment. We believe that a collaborative team drives success, and we are committed to creating an atmosphere where you can thrive, grow, and make a meaningful impact. We encourage you to bring your ideas, creativity, and energy to help shape our IT solutions and support the diverse needs of our organization.

Job Type: Full-time

Pay: $21.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person