Administrative Assistant

Administrative Assistant Purpose: The Administrative Assistant will provide administrative support to Department Directors and other administrative personnel, as determined by the COO. In this role, you will manage the Jamestown office and communicate often with leadership and assigned committee's.

Job duties:

Scheduling meetings, events and conference calls

Oversee and coordinate all office space planning needs

Taking and preparing minutes and notes for leadership meetings, committee's and other meetings, as needed

Performing special projects and duties as assigned

Generate memos, signage, certificates emails and reports when appropriate

Maintain office supplies by checking inventory and order items

Answer incoming calls and assume other receptionist duties when needed

Ability to analyze and revise operating practices to improve efficiency

Responsible for daily mail and mailings

Maintain event calendar and associated tasks

Education/Skills/Qualifications:

Administrative Certificate and/or at least 2 years of administrative support experience

Must be an independent, proactive self-starter with a strong commitment to high quality work

Excellent planning and organizational skills

Ability to multi-task, prioritize and work under deadlines

Strong oral/written communication skills required

Customer service oriented

Ability to work as part of a team

Must possess excellent computer skills including proficiency in all MS Office applications (Word, Excel, Access, PowerPoint and Outlook) a must

Interest in community/primary healthcare a plus

The Chautauqua Center is an Equal Employment Opportunity employer and does not discriminate in employment opportunities or practices on the basis of race, creed, color, religion, sex, national origin, nationality, ancestry, age, disability or status as a disabled veteran or veteran of the Vietnam era, pregnancy, affectional or sexual orientation, gender identity or expression, marital status, status with regard to public assistance, veteran status, citizenship or membership in any other legally protected class.